Mail Service Coordinator

Cleveland Corporate Headquarters needs Mail Services Coordinator.

$22.00 hour Monday thru Friday 8 AM to 5 PM.

SCOPE OF RESPONSIBILITY

Primary Job Duties

• Manages the preparation, receipt, sorting, dispatch, or delivery of outgoing and incoming mail either originating from or destined to HQ Building.
• Postage administration, including serving as liaison to Postal Service Postal Commission Council.
• Responsible for implementing postal regulation changes, rates and ordering postage supplies.
• Monitors and adjusts postage accounts as needed.
• Coordinates and follows-up with 3rd party courier services.
• Manages of interbranch mail process.
• General administrative duties including office supply ordering, invoice filing and submittal, associate training, supervision and back-up.
• As able and requested, assist with Administrative Services and Facility Management programs.
• Other tasks as directed or required
  
  

Additional Tasks/Duties

• Assists and processes all Special Billing and Special Handling invoices.
• Administers coding and processing of department invoices into Onbase.
• Responsible for payroll and payment check mail processing.
• Oversees and trains mail services personnel; Verifies proper postal procedures are being followed.
• Manages Quadient postage meter operation and maintenance.
• Supervises and trains St Martin Des Porres students; Liaison with St Martin Des Porres.
• Updates mail bins for mergers, location moves, etc. (Corporate and Service Centers).
• Backup for Mail Clerks and Shipping/Receiving dock.
• Advises on mail requirements and proper postage. Updates rates on postage meters.
• Reviews and processes returned physical Invoices/Statements.
• Processes spoil postage and take to post office.
• Schedules supply and mail pickup (Bonnie Speed); Follows-up on pick-up and drop-off issues.
• Monitor postage account funds.
• Produces AP voucher (Postage Accounts) and any other vouchers.
• Submits invoices to Coding and verify payment discrepancies when needed.
• Document filing.
• May requite occasionally being on feet and moving for up to half of shift and occasional lifting up to 40lbs.
  
  

Education And Experience

• Associate’s degree Preferred and one to three years of experience.
• Strong organization and communications skills.
• Enhanced computer skill competency, particularly in Microsoft Outlook, Word and Excel
  
  

If interested please see your resume to Parmaoh@expresspros.com with the subject Mail Service Coordinator or call our office at 216-459-2800 to schedule an appointment.

#ParmaOH