Facilities Manager

Purpose

The Facilities Manager oversees building and grounds maintenance, ensuring physical appearance, curb appeal, and upkeep. This role requires a hands-on approach, actively involved in repair, maintenance, and troubleshooting tasks. This is a full-time, on-site role requiring regular, hands-on participation.

This role involves managing four facilities in the San Antonio area, currently covering approximately 100,000 square feet, with additional sites expected as the company expands.

Responsibilities

• Conduct routine inspections of facilities and exterior property for safety, cleanliness, and repairs.
• Actively perform maintenance tasks, including HVAC, plumbing, electrical, drywall patching, painting, and general upkeep.
• Ensure facilities are prepared for daily operations, events, and meetings.
• Negotiate and manage contracts with vendors and contractors, participating directly in repair activities as needed.
• Oversee renovations, additions, or new constructions, ensuring compliance with standards.
• Identify and complete repair projects, collaborating with contractors as necessary.
• Manage and resolve work orders promptly, with direct involvement in repairs.
• Schedule and perform detailed maintenance tasks, such as patching, painting, and hardware repairs.
• Conduct preventative and emergency maintenance on building systems, including HVAC, plumbing, and electrical.
• Perform grounds maintenance, including snow removal and trash cleanup.
• Oversee custodial services, stepping in for hands-on tasks when needed.
• Test system performance and troubleshoot as necessary.
• Maintain inventory of parts and ensure tool readiness.
• Ensure compliance with regulations, safety standards, and internal procedures.
• Collaborate on budget planning with a focus on maintenance costs.
• Provide after-hours or on-call support for alarms and emergencies.
• Report on-site, starting duties promptly, and be available for extended hours when required.
• Attend scheduled meetings and appointments.
• Maintain a working knowledge of FDA 21 CFR 1271, FDA 21 CFR 820, AATB standards, ISO Standards, cGMP/CGTP, other relevant regulations/standards, and internal organizational policies and standard operating procedures.
• Lead and manage direct reports, including recruitment, performance reviews, and development plans.
• Establish annual goals for the team and address performance improvements as needed.
• Perform other duties as assigned, with an expectation of hands-on involvement.

Skills

• Extensive knowledge of commercial building maintenance, including hands-on experience with HVAC, plumbing, electrical, drywall repair, painting, and appliance repair.
• Proficient in using powered and hand tools for maintenance tasks.
• Familiar with basic computer skills, including email and mobile software applications.
• Strong problem-solving and organizational skills, with attention to detail.
• Effective communication skills, able to work independently and as part of a team.

Education and Experience

• High school diploma or equivalent required.
• 5 years of previous experience in facility maintenance work required.
• 3 years of managerial experience required.
• EPA Universal Certification required.
• HVAC License/Certification highly preferred.
• Electrical Technician Certification preferred.
• Valid Class “C” Texas driver's license required.
• Clearance of favorable background investigation required.

Physical Requirements

• Ability to perform work both indoors and outdoors with exposure to various weather conditions.
• A significant amount of bending, stooping, squatting, standing, kneeling, crawling, climbing ladders (often while lifting or carrying items), reaching below and above shoulders, grasping, gripping, turning, or lifting is required daily.
• Ability to hear and respond to alarms or warnings.
• Able to lift objects weighing up to 50 lbs. while performing job duties.
• Ability to meet work demands including regular attendance, working well with others, verbal contact with others, noise, and occasional travel by conventional means