Facilities Manager

Purpose

The role of a Facilities Manager is to manage the maintenance-related needs of the buildings/grounds as well as maintain the physical appearance, curb appeal, and upkeep of the building.

Responsibilities

· Manage and/or perform routine inspections of facilities and exterior property to ensure safety, cleanliness, and identify necessary repairs/updates

· Ensure facilities are ready for regular business and special events and/or meetings

· Negotiate external facility related contracts and collaborate with all external vendors/contractors

· Manage renovations, additions, or new building constructions

· Identify repair and maintenance projects requiring the assistance of contractors or vendors

· Manage vendors or contractors and support the review of new construction or remodel plans to assure compliance with facility maintenance standards

· Manage incoming work orders and ensure work orders are completed in a timely manner

· Manage, perform, and/or manage scheduling with external vendor of general and detailed maintenance, including patching, painting, hardware repairs, and other repair/replacement work as required

· Manage, perform, and/or manage scheduling with external vendor of preventative maintenance and emergency repairs on building systems, plumbing, electrical, HVAC, mechanical, and control systems and related components

· Manage and/or perform ground maintenance tasks, including shoveling walkways, and trash removal

· Manage external custodial services

· Test system competency and component devices and evaluate performance

· Manage inventory level of replacement and repair parts

· Manage on-site tool inventory and ensure tools are in proper working condition

· Maintain files of inspections, service agreements, and contracts

· Ensure the facility complies with relevant laws, regulations, safety standards, and internal procedures

· Collaborate with other appropriate management staff and vendors or contractors to prepare and implement budget

· Provide business after-hours or on-call support remotely or on-site as needed for environmental monitoring alarms and/or emergency events

· Report to work in-person and start job duties on time for established shift or for mandatory overtime on weekdays or during the weekend as scheduled

· Complete required hours on assigned work shifts to complete assigned responsibilities and duties properly

· Attend all scheduled meetings and appointments

· Maintain a working knowledge of FDA 21 CFR 1271, FDA 21 CFR 820, AATB standards, ISO Standards, cGMP/CGTP, other relevant regulations/standards, and internal organizational policies and standard operating procedures

Manage direct reports

· Provide constructive feedback and guidance to develop leadership in direct reports and department management

· Establish and monitor objective annual goals for direct reports

· Conduct performance reviews and establish performance improvement plans as needed

· Recruit, interview, and select personnel for hire

· Travel domestically up to 25% to attend offsite meetings, conferences, and support business initiatives

· Maintain acceptable attendance and punctuality for scheduled work hours and meetings. Ensure completion of assigned tasks and responsibilities within defined timeframes

· Flexibility to work outside of normal business hours during weekdays or weekends with reasonable advance notice to support business/operational needs when necessary

· Perform other duties as assigned 

Skills

· Extensive knowledge of commercial building maintenance, HVAC, plumbing, electrical, drywall repair, painting, and appliance repair

· Familiar with some computer skills including email, electronic time keeping, and mobile software applications

· Ability to read, write and understand English

· Ability to read and understand operating instructions and manuals for tools, equipment, and chemicals

· Excellent attention to detail and organizational skills

· Effective verbal and written communication skills

· Ability to use powered and hand tools used in facilities maintenance

· Ability to work in a team environment or independently

· Proficiency in Microsoft Office

Qualifications/Requirements

· High school degree or equivalent required

· 5 years of previous experience in facility maintenance work required

· EPA Universal Certification required

· HVAC License/Certification highly preferred

· Electrical Technician Certification preferred

· At least 3 years (minimum) managerial experience

· Valid Class “C” Texas driver's license required

· Clearance of favorable background investigation required

Physical Requirements:

· Ability to perform work both indoors and outdoors with exposure to various weather conditions

· A significant amount of bending, stooping, squatting, standing, kneeling, crawling, climbing ladders (often while lifting or carrying items), reaching below and above shoulders, grasping, gripping, turning, or lifting is required daily

· Ability to hear and respond to alarms or warnings

· Able to lift objects weighing up to 50 lbs. while performing job duties

· Ability to meet work demands include regular attendance, working well with others, verbal contact with others, noise, and occasional travel by conventional means