Executive Assistant

About Houston (Spring)

ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and

products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

Learn more about what we do in Houston here.

What role you will play in our team

Exxon Mobil Corporation is looking for an Executive Administrative Assistant with experience providing legal administrative support to legal/executive and upper management personnel.

What you will do

Providing day-to-day support for legal/executive and upper management including, but not limited to the following:

• 
  Receive, manage, and prioritize, calls and correspondence, on behalf of executive/ upper management, working with other support staff to ensure coverage
• Welcoming visitors within Executives suites for upper management and interacting with them
• Schedule, coordinate, and facilitate meetings across global time zones utilizing scheduling, calendar, and telecommunication/teleconference software and mediums
• Support event coordination, supporting leaders in detailed initiatives surrounding planning and execution of these events
• Manage, coordinate, and schedule all aspects of travel arrangements
• Preparation of reports, presentations, spreadsheets, and other business documents, utilizing the full suite of Microsoft Office products. Assist with deliverable presentation set up and trouble shooting
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information for upper-level management reporting
• Serve as a central point of contact for administrative inquiries on behalf of senior leadership
• Support other colleagues when possible, providing timely answers to requests
• Handle confidential and/or sensitive information appropriately

About you

Skills and Qualifications

• 
  Outstanding Communication Skills: Must demonstrate competence and ease communicating with senior executives and their teams, as characterized by excellent verbal skills and written skills (drafting, proof-reading for spelling and grammar, and formatting). Sound judgment and professional demeanor
• Intelligence and Intellectual Curiosity: High level of business acumen; quick learner. able to make timely decisions and drive to action
• High Energy Level: Customer service focused with high degree of interpersonal and professional savvy across varying levels of stakeholders. Must embrace the fluctuating demands of position
• Entrepreneurial Spirit: Works with minimal direction; is self-motivated and a self-starter
• Efficiency: Must be highly organized and able to handle multiple continually changing priorities with varying deadlines
• Persistence and Thoroughness: Ability to work in a fast-paced work environment, able to assertively navigate organizational structures, but with sensitivity and finesse. Strong attention to detail with high degree of prioritization
• Discretion: Must project an understanding and appreciation for the confidentiality of documents, initiatives, and projects, and protect it as appropriate
• Contribution to Team and Resources. Must be recognized as a natural team player who is invested in the success of the team

Preferred Qualifications/ Experience

• 
  Minimum of three (3) years of relevant work experience as an executive assistant supporting senior leaders, at least partially with a major law firm, corporate legal department, or government agency preferred
• Proficient in Microsoft Office applications including Excel, OneDrive, OneNote, Outlook, PowerPoint, Word
• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, judgment, and diplomacy
• Experience cultivating positive working relationships and gaining trust and respect across the organization
• Bachelor’s degree or higher preferred
• Foreign language proficiency is preferred (German or French is a plus)
• Experience interacting with legal matter management or legal billing computer systems preferred

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

We offer you:

• 
  Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life
• Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
• Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work
• Comprehensive medical, dental, and vision plans
• Culture of Health: Programs and resources to support your wellbeing
• Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you
• Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you

More information on our Company’s benefits can be found at www.exxonmobilfamily.com.

Please note benefits may be changed from time to time without notice, subject to applicable law.

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Equal Opportunity Employer

ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.