Event Coordinator

Job Description: Event Coordinator

Location: Los Angeles, CA

Job Type: Full-Time

Overview: We are seeking a dynamic and highly organized Event Coordinator to join our team in Los Angeles. The ideal candidate will excel in a fast-paced environment, managing all aspects of business networking events designed to foster professional connections and drive engagement. You will play a pivotal role in planning, executing, and overseeing events that align with our organizational objectives, ensuring seamless experiences for attendees and stakeholders.

Key Responsibilities:

Event Planning and Coordination

• Plan, organize, and execute business networking events, happy hours, and social gatherings.
• Develop event concepts and agendas in collaboration with stakeholders to achieve defined objectives, nail down attendance, etc.
• Identify and book suitable venues in the Los Angeles area that meet the needs of the events and audience.
• Manage event timelines, schedules, and budgets to ensure successful outcomes.

Stakeholder and Vendor Management

• Coordinate with vendors, suppliers, and contractors for catering, audio/visual equipment, decor, and transportation.
• Negotiate contracts to secure cost-effective services without compromising quality.
• Liaise with speakers, sponsors, and partners to align their contributions with event goals.

Logistics and On-Site Management

• Oversee event set-up, on-site operations, and tear-down processes.
• Manage attendee registration, check-in processes, and ensure a positive guest experience.
• Address and resolve issues promptly during events to maintain smooth operations.

Marketing and Communications

• Collaborate with the marketing team to create promotional materials and campaigns to drive event attendance.
• Utilize social media, email, and other communication channels to engage potential attendees and partners.
• Prepare event-related materials, including invitations, agendas, and attendee packets.

Post-Event Reporting and Analysis

• Gather feedback from attendees and stakeholders through surveys and other tools.
• Analyze event success metrics to identify opportunities for improvement.
• Prepare detailed post-event reports summarizing achievements, challenges, and lessons learned.

Qualifications:

Education and Experience

• Bachelor’s degree, preferably in Event Management, Marketing, Communications, or a related field preferred.
• 2 years of experience coordinating events in a corporate or business networking context.

Skills and Competencies

• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities, with a talent for networking.
• Ability to multitask and meet deadlines in a high-pressure environment.
• Creative problem-solving skills and adaptability to dynamic situations.
• Familiarity with Los Angeles venues and event service providers
• Photography/videography background not required but a big PLUS!

Additional Requirements:

• Availability to work evenings and weekends as needed to support events.
• Ability to travel within Los Angeles and surrounding areas up to 50%.