Job Description
Job Description
SUMMARY
The Medical Records Assistant properly maintains patient medical records and follows all HIPAA and regulatory guidelines for the practice.
MINIMUM QUALIFICATIONS
Education and Experience :
- High school diploma or GED required
- One year of experience in a medical office setting preferred
- One year of experience in medical records preferred
ESSENTIAL SKILLS AND ABILITIES
Understand HIPAA and state regulations for the transfer of medical recordsHave proficient computer skillsAble to problem solveDetail orientedExcellent communication skills, proper grammar and writing capabilityTeam playerSelf-directed, highly motivated, able to multi-task, and work under pressure in a fast paced environmentAcceptable interpersonal skillsPossess a caring, patient and friendly attitudeUnderstanding of ophthalmic terminology, spelling and pronunciationGeneral understanding of ophthalmic diseasesDUTIES AND RESPONSIBILITIES
Check-in and check-out all medical records to appropriate personnel. Ensure proper procedures are followed, as well as strict adherence to HIPAA regulationsSort and file medical records in appropriate sequence and in accordance with established practice proceduresRetrieve medical records in accordance with established filing system and predetermined prioritiesProperly prepare and assemble medical records as requiredRelease medical records information to people and agencies according to practice rules and regulationsScan all necessary documents directly into the eMR systemMaintain proper standards of productivity as defined by managementProfessional and Personal Development / Goals and ObjectivesExhibit professional demeanor with a positive attitude at all times when representing the practice
Must attend all in-service and webinar training as directed by the Office ManagerSet goals and objectives for professional growth. Review and revise goals on an ongoing basisProvide input on how to improve customer service, decrease costs and increase revenue for the practiceCustomer ServiceSupport the practice core values and mission statement to develop, enhance and promote quality customer service through team effort
Exhibit flexibility, sensitivity and respect while maintaining an effective working relationship with all team membersMaintain practice confidentiality, follow HIPAA & OSHA guidelines, and follow the rules and regulations of the practice as documentedPerform other duties as assignedPHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
The majority of the time on-the-job is spent walking and sittingAt times the job may require weight to be lifted up to 50 poundsThe job requires the following types of vision : close, distance, peripheral and depth perceptionTypical noise level for the work environment of this job is moderate (i.e. business office with computers and printers, light traffic)Must be able to communicate clearly in person and over the telephoneHearing must be adequate to perform job duties in person and over the telephoneReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsSUPERVISORY RESPONSIBILITIES : None
This job description is intended only to describe the general nature and level of work performed. The Medical Records Assistant must be able to travel to various satellite locations as needed for work assignments. A valid Florida driver’s license is required. This job description is not intended, nor should it be interpreted as an exhaustive list of all duties, skills and responsibilities. The Medical Records Assistant will perform all duties listed in this job description as well as any other assigned by management. Overtime may be required.
