Office Manager

WHAT WE'RE LOOKING FOR:

We are an EMR software company headquartered in Bonita Springs, Florida. We are seeking a highly organized and detail-oriented Office Manager to oversee key administrative functions, including accounts payable, accounts receivable, employee benefits administration, and time-off management. This role requires a proactive individual who can manage multiple responsibilities efficiently, ensuring smooth operations and compliance with company policies.

To be considered for this position, you must reside within the immediate area and work in the headquarters office located in Bonita Springs, Monday – Friday 8:30 a.m. – 5:30 p.m.

WHAT BASIC QUALIFICATIONS YOU’LL NEED:

• High school diploma or equivalent.
• Proven experience as an office manager or administrator.
• Comprehensive understanding of accounting principles and practices.
• Proficiency in using accounting software such as QuickBooks, Xero, and similar.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Familiarity with labor laws and payroll systems.
• Excellent critical thinking and communication skills, both oral and written.
• Ability to manage multiple tasks and priorities.
• Demonstrated ability to work independently with minimal direction.
• Strong problem solving and analytical skills.
• Excellent time management and ability to adhere to deadlines and due dates.
• Strong knowledge of accounts payable, accounts receivable, and employee benefits administration.
• Adaptability to changing priorities and deadlines.
• Unwavering ethics and discretion in handling sensitive information.
• Ability to work independently and as part of a team.

WHAT WE WOULD LIKE YOU TO HAVE:

• Bachelor’s degree in business administration, accounting, or a related field.
• Proven experience in office management, accounting, benefits administration, or similar role.
• Understanding of software development industry financial regulations and accounting practices.
• Knowledge of payroll processes and tax laws.
• Knowledge of project-based accounting or job costing.
• Knowledge of cloud-based accounting and financial platforms.
• Experience with financial reporting for executive teams or board members.
• Experience tracking and managing employee time-off requests, including vacation, sick leave, and other types of leave.
• Experience administering benefits programs, retirement plans, and company rewards.
• Experience reporting on benefits enrollments, changes, and terminations.
• Experience developing and implementing procedures to enhance efficiency and productivity.

WHAT YOU'LL GET FROM US:

• Full-time, reliable, long-term employment.
• A respectful, rewarding, and challenging work atmosphere.
• A culture that values character, family, work/life balance, and acknowledges hard work and collaboration in the workplace.
• Full medical, dental, disability, and 401(k) benefits.
• SDO (Scheduled Day Off) Program. We pay you to take one day off during the week at least once per month to do whatever you want; play video games, go fishing, indulge in self-care, etc.
• Modern break room amenities include a full kitchen, private zero-gravity recliners, and massage chairs for in-office employees.
• The opportunity to work alongside skilled professionals from whom you can learn and grow.
• The chance to work on a healthcare application that significantly improves the quality of patient care and preserves precious eyesight.

Core Values:

The Core Values of EyeMD EMR Healthcare Systems, Inc. are the foundation upon which our company is built. Only candidates who resonate with these values will be considered.

• The Golden Rule – Treat everyone with kindness and respect.
• Do the Right Thing.
• Prioritize the Practice and the Patient.
• Under-promise, Over-deliver.
• Listen, Consider, and Resolve.
• Shared Goals.
• Smile Through the Phone.