Construction Project Administrator (Speaking Both Mandarin and English)

We are seeking a highly organized, detail-oriented Construction Project Administrator with fluency in English and Mandarin to support the efficient execution of commercial construction projects. The ideal candidate will provide administrative support to project teams, manage project documentation, and act as a liaison between English-speaking and Mandarin-speaking stakeholders. This role requires strong communication skills, knowledge of construction processes, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Project Documentation Management:
  • File and maintain organization of all project-related documentation, including contracts, permits, change orders, RFIs (Requests for Information), submittals, and correspondence.
  • Assist in the creation and note taking of any project documentation, as requested.
  • Ensure all project records are complete, accurate, and filed according to company and regulatory standards.
• Liaison Between Teams:
  • Act as the primary point of contact for Mandarin-speaking clients, subcontractors, and vendors.
  • Translate and interpret project-related communications between English and Mandarin-speaking stakeholders.
  • Coordinate with international teams and vendors to ensure clear and effective communication.
• Project Accounting:
  • Ability to assist with accounting department and project team to create billings and work with client to align with owner provided forms.
  • Assist with providing financial back up on billings and Change Order between project team and owner.
  • Help assist with all correspondence related to financial paperwork.

• Project Coordination:
  • Assist the project manager with day-to-day operations of the construction project,
  • Schedule and coordinate meetings with contractors, subcontractors, and vendors, and document meeting minutes.
  • Track project progress and assist with preparing progress reports for clients and stakeholders.
• Contractor/Subcontractor Support:
  • Assist in obtaining bids, proposals, and contracts from contractors and subcontractors.
  • Ensure that contracts are signed and properly executed and follow up on outstanding agreements.
  • Coordinate payment processes and assist with invoicing, ensuring accurate records of financial transactions.
• Site Visits & Documentation:
  • Work on site at the jobsite office trailer, occasionally visit the work area to monitor project progress and ensure compliance with documentation standards.
  • Assist in tracking material deliveries and inventory on-site.
  • Ensure safety protocols are adhered to and communicate any site-specific updates or changes.
• Procurement and Vendor Management:
  • Assist with the procurement of materials and supplies for the project.
  • Liaise with vendors to ensure timely delivery of materials and equipment.
  • Track inventory and coordinate material needs with the project team.
• Client and Stakeholder Communication:
  • Draft and translate project-related communications to keep all stakeholders informed.
  • Prepare reports, presentations, and other documents for meetings with clients, contractors, and team members.
  • Ensure that all parties are aligned with project timelines and expectations, particularly in cross-cultural contexts.

Qualifications:

• Experience:
  • Minimum three years of experience in project administration or related, preferably within the commercial construction industry.
  • Experience working with both English and Mandarin-speaking clients, subcontractors, and vendors is highly preferred.
• Language Skills:
  • Fluency in Mandarin (written and verbal) is required.
  • Strong proficiency in English is essential for written communication and reports.
• Education:
  • A bachelor's degree in Construction Management, Business Administration, or a related field is welcomed, but not required.
  • Relevant certifications in project management or construction administration are a plus.
• Skills:
  • Strong organizational and multitasking skills with a keen eye for detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Familiarity with project management software (e.g., Vista, Procore, or similar tools) is an advantage.
  • Excellent verbal and written communication skills in both English and Mandarin.
  • General understanding of financial paperwork related to construction billings and change orders
• Additional Requirements:
  • Ability to handle sensitive and confidential information professionally.
  • Strong problem-solving abilities and the ability to work in a collaborative team environment.
  • Ability to work under pressure and meet deadlines.

Salary : $25 - $34