What are the responsibilities and job description for the Administrative Assistant position at F.H. Paschen?
Job Description
Job Description
F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility —as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity —as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity —by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen .
Position Overview :
This administrative position reports to the Senior Office Manager in the Civil Department.
Assigned Responsibilities
- Accounts Payable
- Create vouchers and ensure correct coding and approvals.
- Review vendor statements and respond to any vendor questions regarding payment status.
- Accounts Receivable
- Create and process monthly progress billings including correct coding and approvals.
- Manage Subcontractor payments including review of Lien Waivers and compliance items.
- Payroll
- Review time sheets submitted from field for accuracy.
- Onboarding packet review.
- Contract management
- Review of initial insurance certificates to ensure compliance with contract and maintain current certificates.
- Maintain electronic filing of all documents per department standards.
- Other duties as assigned.
- Assigned responsibilities may include any or all the above
Requirements
required.
Work Environment :
Work Hours :
Physical Demands :
F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms : F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.
Benefits
