What are the responsibilities and job description for the Office Administrator position at F.W. Webb?
F.W. Webb, New England’s largest wholesale distributor of plumbing, heating, HVAC and industrial supplies is seeking a full-time Office Administrator for its Middlebury, VT location.
Responsibilities:
- Answer phones, data entry, and assist in all aspects of branch billing process.
- Oversee filing system for all accounts payable documents.
- Accounts Payable – review journals, and process/prepare invoices for payment.
- Interact with Webb vendors to procure proper documents and data.
- Provide support for Purchasing Operating Systems with GM and Buyer.
- Perform numerous other branch office duties as assigned by Operations Manager.
- Providing feedback on established systems and processes.
- Working independently and with minimal supervision.
- Comfortable and efficient working in a fast-paced environment.
Qualifications:
- Computer and data entry skills are required
- Strong working knowledge of Microsoft Office (Excel, Word) required
- Ability to multi-task, must be detail-oriented and possess strong organizational skills
- Process a high volume of invoices accurately and efficiently in Acumatica.
- Verify invoice accuracy, including matching invoices with receipts journals and identifying discrepancies.
- Communicate effectively with vendors and our Corporate AP team to resolve open items on vendor statements.
- Collaborate with receiving, and purchasing groups to improve and ensure invoice processing workflows.
- Strong Excel Skills
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $25
