Scheduling and Purchasing Manager

Job Description

The Scheduling and Purchasing Manager will be responsible for overseeing the end-to-end procurement and production planning processes, building and maintaining customer relationships, ensuring that materials are available when needed, and production deadlines and on-time delivery expectations are met. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. A key focus of this position is maintaining strong customer relationships through proactive communication and reliable service delivery, supporting operational excellence across purchasing, production, and scheduling functions.

Duties

Scheduling

• Develop and maintain detailed production schedules to ensure timely completion of projects and delivery to clients.
• Level load work centers by developing and executing capacity plans that balance labor and machine availability with production demand.
• Generate accurate work orders, including for rework, to support efficient production scheduling and on-time delivery.
• Schedule and coordinate the printing and production of work orders.
• Foster and service strong customer relationships through responsive communication, issue resolution, and reliable order fulfillment.
• Coordinate with the production team to prioritize jobs based on customer requirements and available resources.
• Monitor production progress and adjust schedules as needed to address any delays or changes in customer demands.
• Communicate production timelines and any potential delays to customers and internal stakeholders.
• Work closely with the Operations and Production teams to optimize workflow and minimize bottlenecks.

Purchasing

• Oversee vendor quality by initiating Corrective Action Requests (CARs), managing returns, and executing bill-back processes as needed.
• Procure raw materials and components and manage the full purchase order lifecycle from issuance through delivery and closure.
• Maintain and adjust Reorder Points (ROPs) to support optimal inventory levels and prevent stockouts or overages.
• Evaluate and select suppliers based on cost, quality, and delivery timeframes.
• Negotiate prices and contracts with suppliers to ensure the best value for the company; frequent negotiations expected.
• Monitor inventory levels and initiate reorders to maintain an adequate supply of materials, avoiding production downtime.
• Track orders & expedite as needed to meet shop needs.
• Track and analyze purchasing trends to identify cost-saving opportunities.
• Increase economies of scale by leveraging all F3 Metalworx divisions to achieve cost savings goals.

Administrative and Reporting Duties

• Prepare and enter customer purchase orders accurately by monitoring stock levels and/or MRP demand, with timely issuance of order confirmations to ensure alignment with customer expectations.
• Manage Sales Order (SO) reports to monitor order status, fulfillment progress, and address discrepancies proactively.
• Prepare regular reports for senior management on capacity, purchasing activities, production efficiency, and inventory status.
• Maintain accurate records of purchases, inventory levels, and production schedules.
• Monitor operation mechanisms; update weekly data inputs.

Qualifications

• Minimum of 3-5 years of experience in scheduling, procurement, or a related role in a manufacturing environment (powder coating or coatings industry preferred).
• Strong knowledge of production scheduling software and purchasing systems.
• Excellent communication, negotiation, and organizational skills.
• Ability to work independently and in a team-oriented environment.
• Detail-oriented with a proactive approach to problem-solving.

Preferred Skills & Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred).
• Experience in the powder coating industry is a plus, particularly with knowledge of procurement and managing of powder coating materials and production scheduling for multiple coating lines in a production environment.
• Familiarity with ERP systems or other inventory management software.
• Knowledge of industry best practices for procurement and scheduling.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• scheduling and purchasing: 3 years (Required)
• powder coating industry: 1 year (Preferred)
• sheet metal manufacturing: 1 year (Preferred)
• ERP systems: 1 year (Preferred)
• production scheduling software: 3 years (Required)
• purchasing systems: 3 years (Required)

Ability to Commute:

• North East, PA 16428 (Required)

Work Location: In person