Contract General Office Clerk

Summary:

• Enters all sample orders for Contract submitted by sales team through all channels
• Distribute faxes/mail throughout building
• Deliver/pick up packages from other buildings on campus as needed
• Maintaining monthly spreadsheets for department Manager & GM & other miscellaneous office duties

Essential Duties and Responsibilities:

• Process sample orders in AS400
• Correspond with Sales Team on sample requests via email & phone
• Ship packages and brochures.
• Update computer on all actions on orders.
• Breakdown file folders for imaging.
• May be requested to do inputting on various other spreadsheets and files as required.
• Interact with department personnel as required.
• Interact with workrooms to ensure delivery dates are met.
• Display good safety and housekeeping practices.
• Uses material and equipment effectively.
• • Performs other duties as assigned.
• Job duties are subject to change as directed by management.

Qualifications:

• High school diploma or equivalent.
• Two years clerical experience.
• Display reasoning ability and independent judgement.
• 10-key skills.
• Knowledge of Word and Excel.
• Good written and oral communication skills.
• Well organized and have the ability to manage multiple priorities in a fast paced, highly confidential environment.
• Basic math skills.
• Ability to work effectively with others.
• Plans and organizes work for maximum effectiveness and efficiency.
• Communicate with courtesy and professionalism.

Physical Requirements:

The essential functions of this position include, but are not limited to the following:

In terms of an 8-hour workday, this position requires:

• 6 hours sitting
• 2 hours standing

Activity: This following shows the actual time spent on each activity for this position.

• Bending/Twisting – Up to 2 hours
• Reaching – Up to 4 hours
• Lifting – Up to 2 hours
• Pushing/Pulling - 0 hours
• Speaking – 4 to 6 hours
• Writing – 2 to 4 hours
• Typing or CRT Inputting – 2 to 4 hours
• Filing – Up to 2 hours
• Climbing – Up to 2 hours
• Reading – 4 to 6 hours
• Driving – 0 hours

The following activities are essential in your job function.

• Hearing – 6 to 8 hours
• Seeing – 6 to 8 hours

Lifting is essential in your job function.

• Up to 40 lbs. – Up to 2 hours

Repetitive foot movement such as operating foot controls.

• Both feet – Walking between buildings

Your job requires you to use your hands for repetitive action.

• Simple Grasping – Up to 2 hours
• Firm Grasping – Up to 2 hours
• Fine Dexterity – Up to 2 hours

In your job, you may be around the following working conditions.

• Exposure to dust, fumes and/or gases – 2 to 4 hours
• Exposure to noise – 2 to 4 hours

The specific statements shown in each section of this description are not intended to be inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.