Administrative Assistant

Job Summary:

The Administrative Assistant will provide high-level administrative support by managing schedules, organizing tasks, drafting reports, and ensuring follow-through on projects. This role demands exceptional accountability, attention to detail, and the ability to adapt to shifting priorities in a fast-paced environment. Additionally, the assistant will support the Project Management Department with key tasks and follow-ups to ensure seamless project execution while maintaining efficient office operations.

Key Responsibilities:

• Administrative Support:
  • Answer and direct phone calls, emails, and other forms of correspondence.
  • Prepare and distribute communications, reports, memos, and presentations.
  • Organize and maintain digital and physical filing systems, including creating, updating, and maintaining records, databases, and documentation like SOPs.
• Scheduling, Coordination and Meeting Documentation:
  • Manage and maintain the calendar, scheduling meetings, appointments, and travel arrangements.
  • Coordinate and organize internal and external events.
  • Ensure schedules are prioritized, meeting deliverables, and tasks are completed on time.
  • Open tickets and follow through for resolutions on issues.
  • Take clear, concise meeting notes and provide actionable summaries.
• Project Assistance:
  • Use tools like Asana to organize, prioritize, and track progress on tasks and projects.
  • Assist project managers with key event schedules, follow-ups, and other administrative needs to keep projects on track.
• Self-Accountability and Adaptability:
  • Follow up proactively to ensure tasks and deliverables are completed accurately, on time, and to high standards.
  • Maintain a proactive mindset to anticipate needs and address challenges effectively.
  • Pivot quickly in response to shifting priorities or urgent needs, maintaining focus and effectiveness.
• Team Collaboration:
  • Serve as a liaison between departments to facilitate effective communication and collaboration.
  • Support team projects by compiling and organizing data or materials.

Qualifications:

• Experience: Proven experience as an Administrative Assistant or in a similar role.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools like Asana.
  • Familiarity with tools like EZP, Automate, ThoughtSpot, and ChatGPT is a plus.
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong multitasking, prioritization, and problem-solving skills.
• Professionalism: High level of discretion, reliability, and attention to detail.

Benefits:

• Weekly pay
• Company Matching 401 (K) program
• Dental Insurance
• Vision Insurance
• Health Insurance
• Paid Time Off
• Paid Holidays
• Life Insurance

Fabuwood Description

Fabuwood is the leading kitchen cabinet manufacturer in the United States. We believe that your kitchen cabinets should help develop a sanctuary that offers a perfect balance of functionality and ambiance. With a range of styles, materials and finishes available, Fabuwood Corp. offers a multitude of options catering to your specific taste and needs. We make building a luxury kitchen affordable, without compromising on comfort, quality and efficiency.