What are the responsibilities and job description for the Facilities Coordinator position at Facilities?
The Facilities Coordinator is responsible for overseeing all after-school events, assisting with all maintenance operations and the management of grounds with a focus on athletic fields. This role includes planning, scheduling, and executing maintenance activities to ensure that all facilities are safe, operational, and meet the highest standards. The Facilities Coordinator will work under the supervision of the Director of Facilities and with other staff to develop and implement maintenance strategies, manage maintenance staff, and ensure compliance with safety regulations.
Key Responsibilities:
- Event Management:
- Oversee all after-school events including but not limited to
- Athletic Games
- Fine Arts performances
- All School Events
- Provide emergency maintenance during these events.
- Will be the main contact during the events with organizers of events.
- Will meet weekly with the Director of Facilities to go over all events.
- Facility Maintenance:
- Assist Facilities Director with daily maintenance activities across all facilities, including buildings and grounds.
- Assist Facilities Director with the development and implementation of preventative maintenance programs to ensure the longevity and safety of all facilities.
- Conduct routine inspections and identify areas needing repair or improvement.
- Complete maintenance work tickets as assigned in a timely manner.
- Grounds maintenance
- Oversee Grounds contractors ensuring all grounds are in excellent condition.
- Mowing schedules
- Irrigation schedules
- Fertilization schedules
- Weed control
- Insect control
- Ensure that all grounds meet safety standards and are compliant with relevant regulations.
- Inspect and maintain all playground equipment for safety and functionality.
- Conduct routine inspections and make recommendations for enhancing landscaping throughout the campus.
- Daily policing of grounds.
- Budget Management:
- Assist Facilities Director in the development and management of the facilities budget, ensuring cost-effective use of resources.
- Track and report on facility expenses, and identify opportunities for cost savings.
- Safety and Compliance:
- Ensure all maintenance activities comply with safety regulations and organizational policies.
- Assist in the development and implementation of safety protocols for maintenance staff, and ensure all staff are trained and adhere to safety procedures.
- Conduct safety inspections and audits, and take corrective action as needed.
- Inventory Management:
- Manage inventory of maintenance supplies, tools, and equipment.
- Ensure timely ordering of supplies and equipment to prevent disruptions in maintenance activities.
- Communication and Collaboration:
- Assist the Director of Facilities in developing and implementing long-term maintenance plans.
- Collaborate with other departments and stakeholders to ensure maintenance needs are met across all facilities.
- Provide regular reports on maintenance activities, including progress, challenges, and recommendations.
- Qualifications:
- High school diploma or equivalent required. Associate’s or Bachelor’s degree in Facilities Management, Engineering, or a related field desirable.
- Minimum of 3-5 years of experience in facilities maintenance or grounds maintenance, or event management, with at least 2 years in a supervisory role.
- Knowledge of maintenance practices, including HVAC, plumbing, electrical, and groundskeeping.
- Strong leadership and management skills, with the ability to effectively supervise and motivate a team.
- Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and maintenance management software.
- Knowledge of safety regulations and best practices in facility maintenance.
- Working Conditions:
- This position will require working outdoors in various weather conditions.
- The role may involve lifting heavy equipment, working at heights, and exposure to potentially hazardous materials.
- Evening and weekend work will be required, particularly during peak athletic seasons or in response to emergency maintenance needs.
