HR Specialist- Field Support

ADMINISTRATIVE

• Provides administrative support by entering, formatting, and printing information
• Answer main office line, assist as necessary and/or transfer calls as needed
• Provide clerical and administrative support to Management
• Sorts incoming mail and packages
• Coordinates executive travel plans and other arrangements as needed
• Scan and upload all packing slips into the Logical Doc System.
• Maintain office, janitorial and lunchroom supplies by checking inventory and ordering items

RECRUITING:

• Sorting resumes and screening applicants
• Schedules interviews for the hiring manager
• Coordinate communication with candidates
• Conduct initial orientation to newly hired employees and creates security badges

HR ADMINISTRATIVE:

• Maintains complete confidentiality regarding personnel files, employee data and all other confidential information
• Track and update hourly employee leaves of absence
• Schedules participants into training sessions
• Assist in training staff members and new hires
• Tracks participants and training records
• Assist with day to day operations of the HR functions and duties
• Maintaining employee files and the HR filing system
• Deal with employee requests regarding human resources issues, insurance enrollment, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, leaves, etc)
• Place orders for Steel Toe Shoes as employees need to order.
• Edit employee times into Ultipro time keeping system
• Sets up new employees in the biometric time-clock
• Assist with Workers Comp Claims and maintain Files
• Enter Workers Comp Claims into the MyWave Site
• Assist with Vehicle Accidents and maintain Files
• Submit and file Monthly Safety Meetings

REQUIREMENTS:

• PC literacy (MS Office and Google Drive in particular)
• Bilingual (Spanish)
• Basic knowledge of California labor laws
• Excellent organizational skills
• Detail-oriented and organized
• Ability to multi-task
• Ability to work effectively across departmental teams
• 2 years’ exposure to the human resources functions