Director of Purchasing

The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.

Following Buenos Aires and Miami Beach, Faena New York, will find its home at 500 West 18th Street, overlooking the High Line in a building designed by Bjarke Ingels Group. This latest opening will be synonymous with sophistication, glamour, breathtaking artwork, and cultural trendsetting. This opening will mark the resurgence of luxury nightlife experiences in New York with dynamic food and beverage venues and programming that will make Faena the ultimate destination for the sophisticated traveler to New York.

JOB OVERVIEW

The Purchasing Manager for Faena New York is responsible for overseeing the procurement process of all goods and services needed to run the hotel efficiently. This includes working in collaboration with regional management, managing vendor relationships, negotiating prices, ensuring quality standards, and maintaining an adequate inventory of supplies. The Purchasing Manager ensures the hotel’s operations are well-stocked and cost-effective, while maintaining high-quality standards.

This role is essential to maintaining smooth operations at the hotel, ensuring that all departments are equipped with the necessary resources while staying within budget.

This position has an annual compensation of $125,000.

DUTIES AND RESPONSIBILITIES

• Identify and source vendors for hotel supplies, including food and beverages, linens, cleaning products, maintenance equipment, and more.
• Negotiate pricing, terms, and delivery schedules with suppliers to ensure the best value for the hotel.
• Develop and implement procurement strategies to maximize cost savings while maintaining product quality and availability.
• Monitor inventory levels regularly to ensure adequate stock for hotel operations.
• Maintain accurate inventory records and work closely with various departments; collaborating with chefs, housekeeping, maintenance and other departments to anticipate needs and avoid shortages.
• Oversee inventory audits and address discrepancies as needed.
• Build and maintain strong relationships with key suppliers and vendors to ensure timely and efficient delivery of products.
• Resolve any issues with suppliers, including delays, quality concerns, or billing discrepancies.
• Assist in developing and adhering to the hotel’s purchasing budget.
• Track purchasing expenses and analyze spending patterns to ensure cost efficiency.
• Review and approve purchase orders in accordance with budget limits.
• Ensure all purchased products meet the hotel’s quality standards and regulatory requirements.
• Maintain records of purchasing activities for compliance and audit purposes.
• Stay updated on industry trends and best practices in purchasing and supply chain management.
• Collaborate with the finance department to reconcile invoices and manage vendor payments.
• Work with the hotel’s management team to identify supply needs and develop solutions for any operational challenges.
• Provide leadership, direction, and training to receiving agents.

QUALIFICATIONS DESIRED

• Bachelor’s degree in business administration, Supply Chain Management, or a related field preferred
• Proven experience as a Purchasing Manager or in a similar role within the hospitality industry.
• Strong negotiation, analytical, and communication skills.
• Excellent organizational and time-management abilities.
• Ability to work well under pressure and meet deadlines.
• Knowledge of inventory management systems and procurement software.

SKILLS

• Strong ethical judgment – ensuring transparency, fairness and compliance in all procurement activities
• Ability to maintain high standards by carefully reviewing contracts, orders and product quality.
• Resilience and adaptable to handle supply chain disruptions and vendor issues with a calm, solution-oriented mind set.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Endure various physical movements throughout the work areas
• May require lifting or moving heavy items during inventory checks or deliveries
• Ability to move safely in uneven terrain or in confined spaces
• Remain active, constantly moving, or prolonged periods sitting at a desk and working on a computer throughout work shift or prolonged standing for a period
• Medium Work: Exerting up to 40 pounds of force occasionally, and/or 20 pounds of force frequently, and/or up to 10 pounds of constantly moving objects, may occasionally lift and/or move up to 25 pounds.