What are the responsibilities and job description for the Racing Official Seasonal position at Fair Grounds?
Position Summary
The Racing Official position is responsible for performing multiple functions in the Racing Operation. The candidate must have experience in multiple positions pertaining to the Racing department operation including, but not limited to, Entry Clerk, Stakes Coordinator, Claims Clerk, Placing Judge, and Participation in the Entry Draw Process.
Essential Functions
Entry Clerk :
Enter horses into races offered by the Racing Secretary for each live racing card by computer, in-person, via phone / text, etc.
Verify accuracy of Entry information
Determine eligibility and starting requirements
Solicit entries from Trainers and Authorized Agents when required
Entry-Draw Process :
Enter entry information into database using RTO-Incompass system
Participate in the Entry Draw process
Enter and compile entry information into Incompass system
Generate, produce, and verify accuracy of daily information
Distribute information necessary individuals, outlets, and departments
Placing Judge :
Set up Photo Finish and Teletimer equipment prior to the running of each live race
Enter information during live race and communicate to Tote Board and TV room
Determine order of finish for all horses in race
Examine photo finishes and process outcomes on the electronic tote board
Communicate with Stewards, Mutuel Manager's office, Bookkeeper, Equibase
Post unofficial / official results accurately to Tote board
Communicate results, inquiries, objections with Mutuel Department, Stewards, and Track Announcer
Disseminate entire live racing card results to Bookkeeper and Media Outlets
Claims Clerk
Verify accuracy of information on Claim Envelope and Claim Slip
Verify current funds of Horseperson claiming a race horse
Communicate with Stewards, Bookkeeper, Equibase, and Clerk of Scales
Properly manage and store sensitive information and documents related to Claims
Stakes Coordinator
Verify eligibility for horse(s) and connections, including proper registration requirements as outlined by the Louisiana State Racing Commission
Communicate with Horse Owners and Trainers
Target specific horses to ensure a quality racing product
Ensure all fees related to the Stakes race have been paid on time
Properly manage and document sensitive information related to Stakes race
Enter data, generate reports, and disseminate accurate information to Stewards, Owners, Trainers, Agents, Equibase, media outlets, and other racing officials
Miscellaneous
Perform other duties as assigned by the Racing Secretary
Stay informed on all ongoing / upcoming promotions
Possess knowledge of thoroughbred and thoroughbred racing
Communicate with Horse Owners, Horse Trainers, Agents, Jockeys
Knowledge, Skills & Abilities
Must be able to move about the area easily
Must have excellent guest service
Must have the ability to communicate effectively at all organizational levels
Must be able to stand on your feet for long periods of time
Remains positive at all times, even during high guest volume times
Must be knowledgeable of the Racing Commission regulations
Education and Experience
High School Diploma or GED equivalent
Previous experience in the racing industry / field
Computer experience required; experience working in a racing office preferred
Maintains interpersonal working relationships among personnel and the public
Excellent oral and written communication skills
Performs other related duties assigned.
Required Certification / License
Must be able to obtain an Louisiana Racing Commission license
Disclaimer : Currently the Fair Grounds is under the mandate of The CNO that requires employees to show proof of at least 1 COVID vaccination or a negative COVID test every 72 hours.
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