What are the responsibilities and job description for the Human Resources Office Assistant position at FAIR HAVEN COMMUNITY HEALTH CLINIC INC?
Human Resources Office Assistant
Seeking a detail oriented, tech-savvy Office Assistant who has experience providing support in a fast-paced environment to join our HR TEAM! Do you have previous clerical experience performing general clerical tasks such as filing, photocopying, gathering data and preparing basic presentations, data entry and scheduling etc.? If so, we'd love to hear from you!
The HR Office Assistant provides professional level day-to-day administrative support to the HR department, staff and external inquirers.
Duties and responsibilities
The HRA is responsible for providing administrative support within the HR Department including and not limited to the following:
- Manages distribution of incoming calls, faxes and HR mail, organizes and maintains personnel files, and all HR bulletin boards for all FHCHC locations.
- Schedules meetings, takes meeting minutes, and maintains calendars for CHRO, Director of Human Resources and other HR partners as needed.
- Provide administrative support to the Director of Learning and Professional Development.
- Prepares and distributes correspondence letters and/or emails, photocopies/scans, maintains office supplies, manages PO workflow, prepares orientation packets, helps coordinate employee appreciation events, and completes verifications of employment.
- Responds to applicable HR inquiries by staff and external request.
- Assists and/or facilitates onboarding/orientation processes for new hires, students, volunteers, residents, leased employees, etc.
- Provides assistance as needed to HR team with tasks that may include and is not be limited to, scheduling meetings and interviews, processing or following up on new hire references, data collection/research, entering or auditing employee status changes, assistance with monthly bill reconciliation, etc.
- The HRA must be able to travel between sites and participate in off-hours evening/weekend events, and off cycle evening/weekend orientations.
Qualifications
- High school diploma and 2 years of relevant clerical experience required.
- Excellent organizational and time-management skills, ability to maintain strict confidentiality, be detailed oriented and maintain a professional demeanor is necessary. The ability to relate and communicate effectively to the public and staff, excellent interpersonal skills and phone etiquette with willingness to learn is essential.
- Proficiency in Microsoft Office and hands on experience with HR software preferred.
- Oral and written proficiency required.
Benefits
- Major medical, dental and vision
- Voluntary benefits (AFLAC plane, STD, LTD & Life Insurance)
- Paid Holidays
- Generous Paid Time Off (PTO)
- Tuition reimbursement
- And much more…
American with Disabilities Requirements:
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.
Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
