What are the responsibilities and job description for the Accounts Payable Supervisor position at Fair Oaks Foods LLC?
Job Summary
Oversees Account Payable function including the processing of invoices, expenses and/or credit memos for goods and services on a timely basis (monthly and year-end close). Oversees accurate processing of accounts payable ledger accounts.
Oversees Account Payable function including the processing of invoices, expenses and/or credit memos for goods and services on a timely basis (monthly and year-end close). Oversees accurate processing of accounts payable ledger accounts.
Core Responsibilities
- Manages accurate and timely processing of monthly accounts payable expenditures including but not limited to document review, vendor set-up and maintenance, and governmental reporting.
- Manages SAP operating environment ensuring proper integration with ERP systems.
- Applies critical thinking to respond to SAP integration issues.
- Manages accounts payable department and staff including but not limited to overseeing 1099 processing, bill processing, policy and procedure updates, and staff development.
- Ensures that adequate internal controls are communicated and adhered to in all payable processes.
- Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures.
- Ensures timely and accurate month-end close and reporting.
- Maintains and manages department budget.
- Reviews and approves company invoices and expense reports.
- Prepares and presents accounts payable reports as required.
- Runs weekly payments via Automated Clearing House (ACH), credit card and/or check.
- Resolves issues or concerns with vendors pertaining to payment and disbursement.
- Ensures payments are made in a timely manner and invoices are handled correctly.
- Works with other departments/locations regarding payment to vendors.
- Files monthly sales tax and annual 1099 filing
- Maintains, analyzes, and reconciles accounts payable ledger accounts.
- Reviews vendor statements and communicates with vendors regarding payment status.
- Support audit requests from external audit teams
- Performs other duties and responsibilities as requested or required.
- Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.
- Bachelor’s Degree (B. A.) or equivalent
- Two to four years of related experience or equivalent.
- Ability to work independently, multi-task, and prioritize
- Flexible, adaptable, detail-oriented, and self-motivated
- Proficient in Microsoft Word, Excel, Outlook
- Minimum of three years of accounting, bookkeeping, and/or financial experience
- Previous supervisory experience desired
- Strong ERP System Experience, preferably with SAP or other similar ERP systems
EEO/AA Information
The employer assures equal employment opportunity in all its hiring and employment policies and practices, which include all aspects of employment, such as recruiting, hiring, promotions, transfers, demotions, layoffs or terminations, compensation, benefits, training, company-sponsored education, social and recreational programs or events, and all other terms, conditions, and privileges of employment. These policies and practices are administered without regard to “legally protected categories” such as: race, color, religion, national origin, age, gender, disability, marital status, veteran status, sexual orientation or sexual orientation, pregnancy status or medical conditions related to childbirth, and/or any other factor protected by law.
