Shared Services Coordinator

Mission-Driven. Honor-Bound. Fairbanks Morse Defense. What’s your calling? For the men and women of Fairbanks Morse Defense it’s the rapid and effective support of the fleets that entrust us to design, develop, and deliver the best naval power technology on the planet. We’re one of the nation’s leading marine defense contractors because of the highly trained and dedicated teams that provide reliable power systems, parts, and aftermarket services to the U.S. Navy, Coast Guard, Military Sealift Command, and Canadian Coast Guard. When you join Fairbanks Morse Defense, you join a legacy of commitment that spans 150 years. Fairbanks Morse Defense offers competitive benefits with a wide range of training and development opportunities. Our world-class teams are dedicated to helping every individual achieve their full potential. Discover what it’s like to be a part of the Fairbanks Morse Defense team here: https://www.fairbanksmorsedefense.com/careers

Summary

The Shared Services Coordinator provides various administrative support across our entire organization while maintaining confidentiality, ensuring compliance with multi-state labor laws, and administering various HR programs while delivery exceptional customer service.

Principle Duties and Responsibilities

• Act as first line of support for all general HR inquiries regarding programs, policies and procedures; directing individuals to appropriate resources and answering questions in a timely and complete manner.
• Review/approve data entry transactions which are part of all aspects of the employee life cycle such as pre-boarding, terminations, and status changes in the HRIS system.
• Administer leave of absence, STD, LTD, and FMLA programs in accordance with internal policies, external vendor and state regulations.
• Assist with various benefits projects such as our open enrollment process.
• Continuous evaluation of HR processes or practices to identify improvement opportunities.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Reconcile invoices and resolve billing concerns with HR vendors.
• Prepare, maintain and update weekly employee headcount report, organizational charts and other requested reports as needed.
• Help maintain HR files, benefit documentation and other employee communications.
• Perform various HRIS and benefit audits.
• Manages confidential and sensitive employee information and adheres to strict data privacy standards.
• Assists with the employee engagement and employee recognition initiative program(s).
• Perform other duties as assigned.

Qualifications and Educational Requirements

• High school diploma or GED required
• Minimum of 2 years in employee HR experience
• Extensive knowledge of employee HR benefits and applicable laws
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Ability to prioritize and handle multiple projects/responsibilities
• Ability to handle sensitive information while maintaining a high degree of confidentiality
• Ability to develop and deliver communications to all levels of the organization.

Candidate Characteristics

• Strong work ethic with the ability to maintain a positive attitude in a fast-paced, growth environment
• Proven ability to establish effective working relationships at the executive and working levels of internal and external organizations
• Excellent organizational, analytical, quantitative and problem-solving skills
• Excellent presentation, written and verbal communication skills
• Serves as a flexible and adaptive member of the Human Resources team
• Overtime may be required

Work Location

• Beloit Wisconsin – Onsite (Remote is not an option)

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time

This position requires access or potential access to Unclassified Naval Nuclear Propulsion Information, which is Not Releasable to Foreign Nationals (NOFORN) data. Therefore, to meet NOFORN requirement, you will have to provide proof of US Citizenship and attest that you do not have dual citizenship. Acceptable proof of US Citizenship is a US Passport, US Birth Certificate or Naturalization Certificate.

Fairbanks Morse Defense offers a competitive benefits package including but not limited to, medical, dental, vision, life, and disability insurances, and 401k retirement plan with employer match. In addition, we offer paid time off, paid holidays, paid parental leave, and tuition reimbursement.

Equal Opportunity Employer/Veterans/Disabled