What are the responsibilities and job description for the Administrative Assistant II- Air Quality position at Fairbanks North Star, Borough of (AK)?
JOB
Under the general direction of the Air Quality Program Supervisor, provide administrative support to the Air Quality Division. This is a permanent termed position, funded between six months and five years. SALARY: 6AEMPLOYMENT TYPE: Perm Term REPORTS TO: Air Quality Program SupervisorPOSITIONS SUPERVISED: None
EXAMPLE OF DUTIES
1. Provide administrative support to the Air Quality Division. Answer phones, field questions, and respond to vendors, customers, and general public with correct information. Process incoming mail. 2. Work in conjunction with other Air Quality Division staff to operate the Borough’s Wood Stove Change Out Program, including: processing program applications, conducting on-site inspections of solid fuel burning appliances, and other tasks related to this program.3. Initiate and process purchase requisitions, check requests, budget transfers, and process invoices for payment.4. Work in conjunction with the Air Quality Manager and Borough Grants staff to complete highly-detailed quarterly reports for Air Quality grants.5. Process and complete RFQs and other procurement activities as needed.6. Maintain Division filing system, records management system, and office supply inventory. Work in conjunction with Transit staff to order office supplies.7. Serve as Notary Public for the Air Quality Division.8. Provide backup support for other positions in the Air Quality Division.9. Create and maintain accurate desk manual.10. Other duties as assigned.
SUPPLEMENTAL INFORMATION
JOB CONTACTS: Frequent interdepartmental business contact; continuous routine public contact and frequent contact involving outside organizations/agencies.JOB RESPONSIBILITY: Does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.WORK ENVIRONMENT: General office where conditions are pleasant; there is minor accident/hazard probability; requires short periods of light lifting, pushing or pulling (1-25 lbs.). AN EQUAL OPPORTUNITY EMPLOYER
Under the general direction of the Air Quality Program Supervisor, provide administrative support to the Air Quality Division. This is a permanent termed position, funded between six months and five years. SALARY: 6AEMPLOYMENT TYPE: Perm Term REPORTS TO: Air Quality Program SupervisorPOSITIONS SUPERVISED: None
EXAMPLE OF DUTIES
1. Provide administrative support to the Air Quality Division. Answer phones, field questions, and respond to vendors, customers, and general public with correct information. Process incoming mail. 2. Work in conjunction with other Air Quality Division staff to operate the Borough’s Wood Stove Change Out Program, including: processing program applications, conducting on-site inspections of solid fuel burning appliances, and other tasks related to this program.3. Initiate and process purchase requisitions, check requests, budget transfers, and process invoices for payment.4. Work in conjunction with the Air Quality Manager and Borough Grants staff to complete highly-detailed quarterly reports for Air Quality grants.5. Process and complete RFQs and other procurement activities as needed.6. Maintain Division filing system, records management system, and office supply inventory. Work in conjunction with Transit staff to order office supplies.7. Serve as Notary Public for the Air Quality Division.8. Provide backup support for other positions in the Air Quality Division.9. Create and maintain accurate desk manual.10. Other duties as assigned.
SUPPLEMENTAL INFORMATION
JOB CONTACTS: Frequent interdepartmental business contact; continuous routine public contact and frequent contact involving outside organizations/agencies.JOB RESPONSIBILITY: Does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.WORK ENVIRONMENT: General office where conditions are pleasant; there is minor accident/hazard probability; requires short periods of light lifting, pushing or pulling (1-25 lbs.). AN EQUAL OPPORTUNITY EMPLOYER
