What are the responsibilities and job description for the Administrative Assistant II- Animal Control position at Fairbanks North Star, Borough of (AK)?
JOB
Provide timely and accurate financial transaction processing for the Animal Control Division. Perform clerical, purchasing, timekeeping, and financial functions for Animal Control. SALARY: 7AREPORTS TO: Animal Control ManagerPOSITIONS SUPERVISED: None
EXAMPLE OF DUTIES
1. Maintain and reconcile soft ledger accounts for Animal Control. Initiate and process purchase orders, check requests, change notices, budget transfers, IGCP charges, refunds for various services, and travel arrangements. Process invoices for payment and track all expenditures.2. Assist with ; answering phones, taking messages, fielding questions, greeting the public, providing technical information, and directing calls to appropriate staff. 3. Reconcile and monitor division operating budget. Assist Animal Control Manager with compiling budget related information and preparing the budget document.4. Balance daily receipts and prepare bank deposit. Process charitable donations and deposit to appropriate accounts. Serve as Petty Cash Custodian. Maintain petty cash files and perform monthly reconciliations.5. Prepare monthly billings for cremation services. Track and deposit all payments6. Order and maintain office and/or operating supplies. Prepare RFQ’s and other procurement documents. Draft/track professional services agreements, contracts and contract amendments.7. Serve as timekeeper, fixed asset custodian, and records manager for the division.8. Provide clerical support, perform data entry and prepare monthly statistics. Process and distribute mail. Compose correspondence, ordinances, staff reports, grant paperwork, memoranda, and other documents. Maintain office files and financial records in accordance with applicable rules and records management protocol.9. May be required to provide administrative assistance in the Emergency Operations Center (EOC) during EOC activations. 10. Serve as Notary Public for division.11. Provide back-up to Admissions Clerks and other duties as assigned.
SUPPLEMENTAL INFORMATION
JOB CONTACTS: Frequent interdepartmental business contact; continuous routine public contact and frequent contact involving outside organizations/agencies, vendors, contractors and other governmental agencies.JOB RESPONSIBILITY: Supervisor responsibilities: does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.WORK ENVIRONMENT: General office where conditions are pleasant but with somewhat disagreeable conditions (noise and odors); minor accident probability exists; requires short periods of light lifting, pushing or pulling (26-50 lbs.).
Provide timely and accurate financial transaction processing for the Animal Control Division. Perform clerical, purchasing, timekeeping, and financial functions for Animal Control. SALARY: 7AREPORTS TO: Animal Control ManagerPOSITIONS SUPERVISED: None
EXAMPLE OF DUTIES
1. Maintain and reconcile soft ledger accounts for Animal Control. Initiate and process purchase orders, check requests, change notices, budget transfers, IGCP charges, refunds for various services, and travel arrangements. Process invoices for payment and track all expenditures.2. Assist with ; answering phones, taking messages, fielding questions, greeting the public, providing technical information, and directing calls to appropriate staff. 3. Reconcile and monitor division operating budget. Assist Animal Control Manager with compiling budget related information and preparing the budget document.4. Balance daily receipts and prepare bank deposit. Process charitable donations and deposit to appropriate accounts. Serve as Petty Cash Custodian. Maintain petty cash files and perform monthly reconciliations.5. Prepare monthly billings for cremation services. Track and deposit all payments6. Order and maintain office and/or operating supplies. Prepare RFQ’s and other procurement documents. Draft/track professional services agreements, contracts and contract amendments.7. Serve as timekeeper, fixed asset custodian, and records manager for the division.8. Provide clerical support, perform data entry and prepare monthly statistics. Process and distribute mail. Compose correspondence, ordinances, staff reports, grant paperwork, memoranda, and other documents. Maintain office files and financial records in accordance with applicable rules and records management protocol.9. May be required to provide administrative assistance in the Emergency Operations Center (EOC) during EOC activations. 10. Serve as Notary Public for division.11. Provide back-up to Admissions Clerks and other duties as assigned.
SUPPLEMENTAL INFORMATION
JOB CONTACTS: Frequent interdepartmental business contact; continuous routine public contact and frequent contact involving outside organizations/agencies, vendors, contractors and other governmental agencies.JOB RESPONSIBILITY: Supervisor responsibilities: does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.WORK ENVIRONMENT: General office where conditions are pleasant but with somewhat disagreeable conditions (noise and odors); minor accident probability exists; requires short periods of light lifting, pushing or pulling (26-50 lbs.).
