What are the responsibilities and job description for the Grants Financial Specialist (Financial Specialist II) position at Fairfax County, VA?

Salary : $67,425.90 - $112,377.41 Annually

Location : FAIRFAX (EJ03), VA

Job Type : FT Salary W BN

Job Number : 25-00313

Department : Transportation

Opening Date : 02 / 01 / 2025

Closing Date : 2 / 14 / 2025 11 : 59 PM Eastern

Pay Grade : S24

Posting Type : Open to General Public

Job Announcement

Are you a financial and grants management professional? Do you enjoy collaborating with others to improve business operations and deliver excellent customer service? Join the Fairfax County Department of Transportation (FCDOT) Administrative Services team and use your skills and experience to support transportation professionals who are committed to enhancing mobility, safety, and the quality of life for residents, businesses, and visitors in Fairfax County.

Our team is seeking a detail-oriented and customer-focused Grants Financial Specialist primarily responsible for financial and grants management duties associated with federally funded transportation capital projects. In a quickly evolving and fast-paced environment, this position will provide a rewarding experience for an individual interested and invested in providing excellent customer service, improving business operations, and promoting fiscal stewardship of public resources.

Responsibilities include :

Providing subject matter expertise related primarily to federal grant regulations and management practices, including, but not limited to, Federal Uniform Guidance, Federal Highway Administration, and Federal Transit Administration cost principles and other administrative requirements;
Collaborating with the department's senior administrative staff and others to develop policies and procedures to ensure strong internal controls and compliance over the obligation and expenditure of grant funding;
Requesting creation of new grants, including preparing master data, budget loadings, and providing all required supporting documentation;
Reviewing and approving requests to encumber funds and process payments to ensure compliance with local, state, and federal funding requirements;
Monitoring grant and associated local funding accounts to ensure compliance with local, state, and federal funding requirements;
Analyzing and interpreting financial data, preparing correcting accounting entries, as well as year-end accruals and deferrals, as necessary;
Preparing monthly / quarterly grant financial reports and reimbursement requests, and collaborating with granting authorities to resolve issues, as necessary;
Assisting project managers to address and resolve complex accounting issues;
Performing final review and closeout of awards;
Supervising professional-level staff, including reviewing deliverables, providing coaching and guidance, monitoring and evaluating performance, and supporting professional development;
Providing related training and customer service; and
Performing other duties, as assigned.

The position is expected to successfully resolve problems in a team-based environment, balance multiple priorities and tasks to meet established deadlines, and perform duties under limited supervision.

For more information about the Fairfax County Department of Transportation, please click

Employment Standards

MINIMUM QUALIFICATIONS :

Any combination of education, experience, and training equivalent to the following :

Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, two years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.

CERTIFICATES AND LICENSES REQUIRED :

Valid driver's license

NECESSARY SPECIAL REQUIREMENTS :

The appointee to this position will be required to complete a criminal background check, credit check, and driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS :

Master's degree in accounting, finance, public or business administration.

Considerable knowledge of, and three years of experience with, grants management, preferably related to transportation operating and capital funds, public procurement and financial management, including responsibility for any of the following functions :

Fiscal or accounting systems analysis;

Budget development, analysis, and administration;

Cost / benefit accounting and / or analysis;

Design and / or development of accounting control and reporting systems;

Financial auditing; or

Post-award grant management

Considerable knowledge of and experience interpreting, applying, and ensuring compliance with federal cost principles, regulations and other administrative requirements, as well as Generally Accepted Accounting Principles.

Considerable experience and a high level of proficiency using ERP systems, data warehouse, and Microsoft Office Suite computer software, particularly Excel.

Strong analytical, organizational, time management, and project management skills.

Strong written and oral communication skills, as well as experience presenting to senior managers.

Ability to establish and maintain effective working relationships.

Excellent customer service skills.

Demonstrated success as a supervisor, including coaching and training.

PHYSICAL REQUIREMENTS :

Work is generally sedentary. However, employee may be required to do some walking, standing, bending, and carrying of items less than 25 pounds in weight. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE :

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and / or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO / AA / TTY.

LI-JY1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following :

Medical / Vision / Dental Insurance Coverage

Group Term Life Insurance

Long Term Disability

LiveWell Program

Flexible Spending Programs

Paid Leave (annual, sick, parental, volunteer activity, and more!)

Paid Holidays

Contributory Retirement Plan

Deferred Compensation

Employee Assistance Program

Employees' Child Care Center

Commuter Benefit Program

Continuous Learning Opportunities

NOTE : Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program :

For additional details please visit the

Non-Merit Positions

Non-Merit Benefit Eligible : scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

Medical / Vision / Dental Insurance Coverage

Flexible Spending Program

Deferred Compensation

Temporary : scheduled to work a maximum of 900 hours in a calendar year.

No benefits

What is the highest level of education that you have completed?

Less than 12th grade

High school diploma or GED

Some college

Associate's degree

Bachelor's degree

Master's degree

Doctorate degree

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

Less than 45 quarter hours

45 to less than 90 quarter hours

90 to less than 135 quarter hours

135 to less than 180 quarter hours

180 or more quarter hours

Less than 30 semester hours

30 to less than 60 semester hours

60 to less than 90 semester hours

90 to less than 120 semester hours

120 or more semester hours

Not applicable

Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

Accounting

Business administration

Public administration

Public policy

Finance

Other (related field)

Other (non-related field)

Not applicable

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".

Do you currently possess a CPA (Certified Public Accountant) license?Please list your license number and expiration date under the "Certificates and Licenses" section of your application.

Do you currently possess a valid driver's license?

How many years of full-time equivalent professional-level experience do you possess in finance, business administration, budgeting, or contract management?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six or more years

Please indicate which of the following you have direct work experience with. Check all that apply.

Budgeting

Financial management

Reconciliation

Audit preparation and response

Business process improvement

Policy and procedure development and documentation

Training and customer support

None of the above

How many years of full-time equivalent professional public procurement experience do you possess?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional accounts payable experience you possess?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional-level experience in accounting and financial management / reporting do you possess?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional experience do you have analyzing financial data, preparing reports, and presenting findings to senior managers?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional experience do you have using ERP systems and associated data warehouses to collect and analyze data?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional-level grants management experience do you possess?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

How many years of full-time equivalent professional experience do you have interpreting, applying, and ensuring compliance with federal grant requirements?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six years or more

Please indicate your level of proficiency with Microsoft Excel.

Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)

Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)

Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)

No experience

Required Question

Salary : $67,426 - $112,377

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Grants Financial Specialist (Financial Specialist II)

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