What are the responsibilities and job description for the Management Analyst III position at Fairfax County, VA?

Salary : $77,640.16 - $129,399.50 Annually

Location : FAIRFAX (EJ32), VA

Job Type : FT Salary W BN

Job Number : 25-00199

Department : Facilities Management

Opening Date : 01 / 18 / 2025

Closing Date : 1 / 31 / 2025 11 : 59 PM Eastern

Pay Grade : S27

Posting Type : Open to General Public

Job Announcement

The Facilities Management Department is seeking an experienced IT professional to manage and maintain a range of technical information and resources for the agency as it relates to IT. This position is expected to successfully resolve problems in a team-based environment, balance multiple priorities and tasks to meet established deadlines. Performs advanced-level analytical and technical work in support of the agency's information technology needs. Supervises the agency's internal information technology team that identifies, locates, acquires, and manages retention of information. This position is responsible for the data analyses and strategic planning recommendations of the maintenance work order system, Nuvolo, as it relates to the performance of the Facilities Management Department's Operations Division. Works under the general direction and supervision of the Facilities Management Department (FMD) Director.

Responsibilities Include :

Evaluating, planning, and coordinating technical support for systems software and hardware needs of all department staff, specifically the maintenance work order system, Nuvolo, along with other systems as they relate to facilities management.
Coordinates and executes all maintenance and updates of systems software, data, and licenses within the department, such as Nuvolo, Bluebeam, AutoCAD, and other systems as they relate to facilities management and maintenance .
Collaborates with county agencies such as Department of Information Technology, Department of Procurement and Material Management, as well as FMD Finance, to acquire goods and services in support of technology-based information.
Performs advanced-level analyses of facilities related maintenance data quality and data trends to ensure representations are timely and accurate; organizes, analyzes, and reports data on preventative maintenance, corrective maintenance, on-demand, and non-building related work orders
Maintains system safeguards to identify and mitigate risks.
Coordinate with the Department of Information Technology to provide staff with respective computer devices and peripherals within a managed inventory; coordinates with agency HR for all equipment as it relates to hiring actions
Implements and oversees required IT security measures.
Participates directly in strategic planning initiatives for the department's operations and performance and supports labor relations activities and collective bargaining items for the agency head and managers.

Note : The assigned functional areas of the position are : strategic planning, data analysis, and Information Technology maintenance and security.

Required Knowledge Skills and Abilities

Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;

Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);

Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;

Ability to identify possible solutions for solving business problems;

Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;

Ability to make oral presentations to department management, other departments, or the public;

Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;

Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;

Ability to supervise and train staff;

Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS :

Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience with in the functional area.

CERTIFICATES AND LICENSES REQUIRED :

Driver's License.

PREFERRED QUALIFICATIONS :

At least 2 years of experience managing active performance of facilities maintenance management software; experience with Nuvolo or ServiceNow is a plus.

At least 2 years of supervisory experience within the functional area of Information Technology.

Proven experience working with computerized building asset inventories including the scheduling and frequencies of asset maintenance.

Knowledge of data analysis methodology development and implementation.

Proven ability to establish collaborative relationships with technology experts such as senior enterprise architects, facility managers, executive managers, and other professionals.

At least 3 years of professional experience in functional areas of facilities management, data analysis and project management.

Proven ability to operate in a team environment, identify key priorities as delegated and assign priorities in delegating.

Proficient in Microsoft 365.

Well organized with project management skills.

NECESSARY SPECIAL REQUIREMENTS :

The appointee to this position will be required to complete a criminal background check, a driving records check, and, a credit report check to the satisfaction of the employer.

This position is considered "essential personnel" and will be required to report to work regardless of the emergency situation (weather, transportation, other disaster).

PHYSICAL REQUIREMENTS :

Able to lift 25 pounds. Able to operate computer, electronic equipment and measuring devices. Manual and visual dexterity, able to discern color, able to bend, stoop, crawl and access tight spaces.

Standing for considerable periods of time. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE :

Panel interview.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and / or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314.EEO / AA / TTY.

LI-CP1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following :

Medical / Vision / Dental Insurance Coverage

Group Term Life Insurance

Long Term Disability

LiveWell Program

Flexible Spending Programs

Paid Leave (annual, sick, parental, volunteer activity, and more!)

Paid Holidays

Contributory Retirement Plan

Deferred Compensation

Employee Assistance Program

Employees' Child Care Center

Commuter Benefit Program

Continuous Learning Opportunities

NOTE : Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program :

For additional details please visit the

Non-Merit Positions

Non-Merit Benefit Eligible : scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

Medical / Vision / Dental Insurance Coverage

Flexible Spending Program

Deferred Compensation

Temporary : scheduled to work a maximum of 900 hours in a calendar year.

No benefits

What is the highest level of education that you have completed?

Less than 12th grade

High school diploma or GED

Some college

Associate's degree

Bachelor's degree

Master's degree

Doctorate degree

If you indicated that you have a degree in the previous question, please indicate the major or minor for your completed degree. If you do not have a degree, please indicate "not applicable."

Computer science

Business

Information Technology

Data analysis

Other (non-related field)

Other (related field)

Not applicable

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list the discipline of your degree. If this question does not pertain to you or you do not possess a degree, enter "N / A".

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

Less than 45 quarter hours

45 to less than 90 quarter hours

90 to less than 135 quarter hours

135 to less than 180 quarter hours

180 or more quarter hours

Less than 30 semester hours

30 to less than 60 semester hours

60 to less than 90 semester hours

90 to less than 120 semester hours

120 or more semester hours

Not applicable

How many years of full-time equivalent professional-level experience do you have in the functional areas of strategic planning, data analysis, and / or Information Technology maintenance and security? (Please note that answers must be substantiated in your application)

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five to less than six years

Six to less than seven years

Seven to less than eight years

Eight or more years

Do you currently possess a valid driver's license?

How many years of full-time equivalent experience do you have analyzing business processes and / or developing / maintaining the main business system, technical platform or a related system?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

How many years of full-time equivalent experience do you have working with Windows file and folder permissions?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

How many years of experience do you have using Computerized Maintenance Management System (CMMS) and Nuvolo?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

Please indicate your level of proficiency with Microsoft Excel.

Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)

Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)

Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)

No experience

How many years of experience do you have supervising an IT team of 2 or more employees?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

How many years of experience do you have facilitating work groups and multifaceted projects?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

How many years of experience do you have conducting research, collecting data, and preparing executive level reports?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

How many years of professional experience in functional areas of facilities management, data analysis and project management do you have?

None

Less than one year

One to less than two years

Two to less than three years

Three to less than four years

Four to less than five years

Five or more years

Are you willing to work outside of regular work hours to attend / conduct meetings and other project related purposes?

The physical requirements of the position include ability to lift 25 pounds, ability to operate computer, electronic equipment and measuring devices, manual and visual dexterity, able to discern color, able to bend, stoop, crawl and access tight spaces. Standing for considerable periods of time. Are you willing and able to perform these physical requirements with or without reasonable accommodations?

Required Question

Salary : $77,640 - $129,400

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