What are the responsibilities and job description for the Legal Records Clerk position at Fairfax County?
JOB
Under the supervision of the Civil Intake supervisor in the Civil Intake Section, this position performs a wide variety of complex legal and technical processes. This position is responsible for a variety of duties in processing many types of civil cases from initiation to disposition. These tasks may include but are not limited to processing subpoenas, garnishments, levies, interrogatories, confessed judgments, and civil services.
EXAMPLE OF DUTIES
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Receives and reviews documents to ensure completeness for filing and recording;Prepares and processes legal documents;Enters and updates case information in the case management system;Scans and indexes documents in the case management system;Calculates and collects fines, court costs, and restitution;Notifies defendants of court fines, fees, and restitution balances and payment options;Reconciles daily receipts, identifies discrepancies and makes corrections;Assists customers by phone, and in person with miscellaneous inquiries;Maintains, stores, and ensures accessibility of case files;Assists the public requesting to review, and/or obtain copies of case files;Prepares and monitors Court dockets;Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
SUPPLEMENTAL INFORMATION
MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment. NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Two or more years of court and/or legal experience.Cashiering and/or customer service experience.Ability to work independently and in a team environment.Excellent oral and written communication skills.Attention to detail.Ability to multitask and work with limited direction to address identified objectives.Excellent organizational skills.Experience using Court Case Management systems, Scanning and Imaging software; and Microsoft Office Suite (especially Word, Excel and Outlook). PHYSICAL REQUIREMENTS: Ability to communicate verbally and in writing. Copy and scan court documents. Must be able to sit at a desk or on a counter stool or stand for long periods of time.Must be able to type at least 30 words per minute due to high volume of documents. Requires ability to lift boxes, files and push a cart weighing up to 20 pounds. Ability to input and retrieve data from a computer.All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.#LI-AL1Requisition 25-00218
Under the supervision of the Civil Intake supervisor in the Civil Intake Section, this position performs a wide variety of complex legal and technical processes. This position is responsible for a variety of duties in processing many types of civil cases from initiation to disposition. These tasks may include but are not limited to processing subpoenas, garnishments, levies, interrogatories, confessed judgments, and civil services.
EXAMPLE OF DUTIES
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Receives and reviews documents to ensure completeness for filing and recording;Prepares and processes legal documents;Enters and updates case information in the case management system;Scans and indexes documents in the case management system;Calculates and collects fines, court costs, and restitution;Notifies defendants of court fines, fees, and restitution balances and payment options;Reconciles daily receipts, identifies discrepancies and makes corrections;Assists customers by phone, and in person with miscellaneous inquiries;Maintains, stores, and ensures accessibility of case files;Assists the public requesting to review, and/or obtain copies of case files;Prepares and monitors Court dockets;Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
SUPPLEMENTAL INFORMATION
MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment. NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Two or more years of court and/or legal experience.Cashiering and/or customer service experience.Ability to work independently and in a team environment.Excellent oral and written communication skills.Attention to detail.Ability to multitask and work with limited direction to address identified objectives.Excellent organizational skills.Experience using Court Case Management systems, Scanning and Imaging software; and Microsoft Office Suite (especially Word, Excel and Outlook). PHYSICAL REQUIREMENTS: Ability to communicate verbally and in writing. Copy and scan court documents. Must be able to sit at a desk or on a counter stool or stand for long periods of time.Must be able to type at least 30 words per minute due to high volume of documents. Requires ability to lift boxes, files and push a cart weighing up to 20 pounds. Ability to input and retrieve data from a computer.All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.#LI-AL1Requisition 25-00218
