Senior Executive Assistant

The senior executive assistant is responsible for administratively supporting high level senior leadership, helping to ensure a smooth flow of work within in their specific areas. The senior executive assistant manages executive’s schedules, assigned tasks and deadlines efficiently and effectively. The senior executive assistant represents their assigned area for internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism. The senior executive assistant communicates and interacts with management teams’ staff, and the public on behalf of Fairview.

Duties:

• Manages the high-level senior leadership’s calendar and schedules appointments to ensure appropriate preparation time. Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepares agendas, notices, minutes, and resolutions for corporate meetings
• Build and maintain positive relationships with internal and external customers with whom the executive interacts.  Evaluates and respond to internal/external requests for information as needed.  
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
• Performs complex and confidential functions including developing PowerPoint presentation and written correspondence. Responds to routine external and internal correspondence and well versed in how to manage patient complaints. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Assist other staff as needed to ensure no gaps in service to leadership team.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Primary support for business unit strategy deployment and tiered management.

Job Qualifications

Required

• Five or more years of assistant experience

Preferred

• Associates or Bachelor’s degree
• Five or more years supporting/assisting senior level executives (SVP & up)

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical.