Office Manager

OFFICE MANAGER

We are seeking a full-time experienced Office Manager to oversee our small but busy property management corporate office and monitor the accounting team to ensure the financial health of our managed sites.

Locations: East Hartford, CT

• In office (some remote hybrid considered for the right candidate)

Salary & Benefits:

• $00 annual salary

• 401k matching, Health Insurance, Paid Time Off

Direct Report: CEO

Qualifications:

Bachelors Degree (Finance/Management) or 10 years work experience specific to skills requirement 5 years of solid accounting experience

• QuickBooks (QBO preferred)

• 3 years managerial experience

Accounting Knowledge Needed:

• AP & AR Reconciliation

• G/L and Trial Balance

• Cash vs Accrual

• Prepaids

Preferred:

• Property management experience

• Google Suite experience

• RealPage/Onsite experience

Overall Duties/Responsibilities include:

• Assist and monitor progress of our remote Accounting Team

• Liaison to Auditors, Agencies, Owners, Property Staff, Accounting Team

• Key Contact, Responding to emails, researching requests, creating reports as needed

• Vendor Relations

Redirect Vendor Invoices, Ensure proper vendor credentials, Negotiate pricing/discounts/collections Project Management

• Misc. Reconciliations

• Perform Billbacks/Payroll Reimbursements

• Provide directives for journal entries & G/L Maintenance

• Liaison between property managers and Bookkeepers

• Manage corporate office

• Supervise p/t Admin

• Ensure office is equipped and running smoothly

• Lease review, monitoring and negotiations

• Develop draft budgets and present to clients

Ensure accurate, timely preparation and distribution of financial of statements by the Accounting Team. Approve Payables - Manage cash flow and liquidity to ensure the entities meet its financial obligations and capital requirements.

• Monitor and report on financial operations, including accounts payable, accounts receivable, payroll, and general ledger activities.

• Streamline financial processes and systems to improve efficiency and accuracy.

Ability to communicate complex financial concepts in simple terms to non-financial stakeholders. Strong presentation skills for delivering financial reports and strategic insights to the executive team and board of directors.

• Effective delegation and empowerment of team members to foster collaboration and achieve departmental goals.

• Internal staff training on fiscal and operational processes. (Client training as required).

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Ability to Commute:

• East Hartford, CT 06108 (Preferred)

Ability to Relocate:

• East Hartford, CT 06108: Relocate before starting work (Required)

Work Location: In person