What are the responsibilities and job description for the Office Administrator position at Faith In Action?

Office Administrator

Job Posting Template : Office Administrator

Position : Office Administrator

Location : Faith in Action in Red Wing

Employment Type : Part time (Tuesdays and Thursdays 8 : 00am-3 : 30pm consistently) and organizational events as needed)

Salary / Compensation : $16.50- $18 an hour

About Us :

Faith in Action in Red Wing is a nonprofit organization dedicated to enhancing the lives of individuals in the Red Wing, Minnesota area by providing volunteer-based support services. Its mission centers around fostering a stronger, more connected community through free transportation services, friendly home visits, and book calls.

Position Overview :

We are seeking a detail-oriented and highly organized Office Administrator to support our operations. This role is critical to ensuring smooth day-to-day activities, effective communication, and exceptional service delivery for our clients and staff and board. A friendly, caring and collaborative personality is vital as part of our creative and positive work culture.

Responsibilities : Office Support :

Provide general administrative assistance to the Executive Director as needed.
Procure office supplies / food items as required.

Communication and Record-Keeping :

Maintain accurate and up-to-date records of scheduled rides, drivers, volunteers, and ride recipients.

Report on any issues or concerns to the Executive Director promptly.

Handle phone calls and relay messages to staff, drivers and clients as necessary.

Record income in QuickBooks and manage grant reporting documentation.

Outreach and Communication :

Develop and distribute monthly e-newsletters.

Oversee and update the organization’s social media channels to ensure effective engagement.

Ride Coordination :

Receive and manage ride requests from clients.

Coordinate with drivers to meet ride needs efficiently.

Driver Support :

Follow up with drivers to confirm completion of their scheduled rides.

Requirements :

Proven experience in an administrative role.

Working knowledge of QuickBooks is essential.

Excellent organizational and multitasking skills.

Strong written and verbal communication skills.

Proficiency in [Microsoft Office Suite / Google Workspace / other relevant software].

Familiarity with social media management and newsletter tools is a plus.

Must live in / near Red Wing, MN

What We Offer :

PTO, Paid Holidays

Opportunity to make life-changing impact in people’s lives

A supportive and collaborative work environment

How to Apply : Please send your resume and a brief cover letter to @ . with the subject line "Office Administrator Application – [Your Name]" . Applications will be accepted until [December 31st].

We look forward to hearing from you!

Faith in Action is an equal-opportunity employer and values diversity in the workplace.

Salary : $17 - $18

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