What are the responsibilities and job description for the Clerk position at Fall River District Registry of Deeds?
Description
Under the supervision of the Register of Deeds or administrative designee, performs general clerical duties including answering phones, word processing, data entry, file maintenance, reception, and customer service. Provides backup/overflow support to others in the office as needed.
Examples of Duties
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To successfully perform this job, an individual must perform each essential function satisfactorily.
1. Performs general clerical duties, including answering phones, word processing, data entry, file maintenance, reception, and customer service.
2. Works at the counter and processes customer requests.
3. Collects fees for services and maintains cash drawer.
4. Receives documents that convey or encumber title to real property.
5. Examines documents for conformance to legal requirements and authenticity, affixes recording information on each document, and inputs data into the system as required.
6. Compares data on the computer with the original recorded documents such as deeds, mortgages, and liens for accuracy.
7. Returns instruments not meeting recording requirements, with an explanation of document deficiencies. Maintains a log or returned documents.
8. Mails recorded documents to owners, mortgage companies, and other recording parties following data verification and microfilming.
9. Instructs the public on how to search records.
10. Scans documents and ensures accuracy of scans.
11. Provides support for others as needed.
12. Performs other duties as directed.
Qualifications
The requirements listed below represent the knowledge, skills, abilities, and minimum qualifications necessary to perform the position's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
· High school diploma or equivalent.
· Ability to learn and understand Deeds Indexing Standards and apply them to document recordation.
· Ability to provide excellent customer service.
· Effective oral and written communication skills.
· Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with other employees and the public.
· Skilled in the use of office equipment and technology, including Microsoft applications, database entry, and learning new software programs applicable to the position.
Preferred Qualifications:
· Experience with real estate documents and property descriptions.
· Knowledge of the principles and practices of records management and office procedures.
· Knowledge of the Massachusetts Deeds Indexing Standards and ability to apply them to documents presented for recording.
Job Type: Full-time
Pay: From $42,157.47 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $42,157