What are the responsibilities and job description for the Administrative Assistant position at Family and Children's Association?
Responsibilities
- Manage all essential basic functions of the building including security, phones, fax, copier, sign-in/out sheets, visitor sign in, front desk and phone coverage.
- Initiate and follow-up on all work orders.
- Coordinate with outside vendors on supplies and maintenance issues as needed.
- Maintain files and filing system, including but not limited to scanning into the EHR, managing roster reports, and managing record requests.
- Handle client complaints or messages and ensure follow-up is conducted in a timely fashion.
- Assist program staff with computer difficulties and act as a liaison with Network Outsource and IT to resolve difficulties.
- Maintain sufficient supplies for the office through inventory oversight and order supplies as needed.
- Conduct billing authorization process prior to initial visit, and monthly updates of epaces.
- Communicate with all program staff regarding building activities and changes.
- Attend all required meetings.
- Collaborate with Director(s), Senior/Assistant Office Manager(s), and site Supervisor(s) to ensure office procedures are efficient and effective, developing improved systems as needed.
- Assume other responsibilities and tasks as assigned.
Qualifications
High School Diploma or equivalent
Minim of two years' experience of administrative experience with diverse responsibilities preferred.
Intermediate computer skills with Microsoft Office.
Excellent verbal and written communication skills
Additional Information
Schedule: Monday-Friday, this is a non-exempt position
Salary: $20.12/hr
Location: Hempstead
Benefits Information
- Full Health/Dental/Vision Insurance
- Generous paid time off
- 403(b); with generous employer contribution
- Flexible Spending Account (FSA)
- Pet Insurance
- Short Term (STD) and Long Term (LTD) Disability Insurance
- Life Insurance
- Employee Assistance Program (EAP)
FCA is proud to be an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $20
