Administrative Assistant

POSITION SUMMARY

The Administrative Assistant I assists with various office duties to support school administration.

REPORTS TO: Assistant Principal

ESSENTIAL JOB DUTIES

• Coordinates substitutes for teacher absences and verifies timesheets for substitutes and staff.
• Responsible for various financial duties, including budgeting, reconciling receipts, purchasing, and inputting requisitions and vouchers.
• Maintains student files and record placement requests. 
• Manages Kid Zone enrollment, tuition payments, purchasing, and parent communication.
• Manages and verifies data reports for the Parents As Teachers program. 
• Submits mileage reports to the business office for reimbursement. 
• Assists with other duties as assigned.

REQUIRED QUALIFICATIONS – Required qualifications to effectively perform the job. An equivalent combination of education, training, and experience will be considered.

• Some college is required.
• At least 2 years’ experience is required.

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

• Requires the extensive use of technology on a daily basis.
• Requires strong organization to ensure all tasks are completed in a timely fashion.
• Requires the ability to work well with others to provide cohesive services to the district.
• Requires strong attention to detail.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Required to occasionally move objects weighing up to 10 pounds around the workspace.
• Required to visually obtain information from computer monitors, correspondence, reports, or legal documents.
• Required to operate standard office equipment.

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• General office conditions. Exposed to moderate noise levels.

TERM OF EMPLOYMENT: Eight hours per day. Ten-month.

Education Requirements: Some college is required.

Experience:  Minimum of 2 - 3 years experience as an administrative assistant or equivalent position.  Prior school district office experience is highly desirable.

Compensation:  District provides its staff with highly competitive pay.

Benefits:  Comprehensive benefits package

FLSA status:  Non-exempt.

Work Calendar: 10-month position

Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter and resume, and providing three current references.

Equal Opportunity Employer

It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990.  Full Non-Discrimination Disclosure

Salary : $21 - $31