What are the responsibilities and job description for the Executive Assistant to the CEO position at Family Entertainment Group?
Family Entertainment Group is more than just arcades and entertainment centers; it's a team of dedicated individuals working together to create unforgettable experiences. We're seeking a highly organized and experienced Executive Assistant to join our collaborative team and provide essential support to our CEO. This role requires a strong team player who can seamlessly integrate into our dynamic environment and contribute to the smooth operation of the CEO's office.
Job Overview
- Provides high-level administrative support to the CEO, anticipating needs, proactively managing priorities, managing complex calendars, arranging travel, and ensuring smooth daily operations. This is an in-office position, 5 days a week, located in Itasca, IL.
Duties
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Proactively identify and address potential challenges or roadblocks in the CEO's schedule.
- Conduct research and prepare briefings on relevant industry trends and competitive landscapes.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare expense reports for the CEO, CFO, and COO.
- Manage and prioritize email correspondence, ensuring timely responses.
- Assist with the planning and coordination of company events, including the IAAPA Expo and annual GM Management conference.
- Create presentations and develop PowerPoint templates.
- Provide limited support for personal appointments and errands as needed.
- Maintain confidentiality and discretion in all matters.
Experience
- Proven experience as an Executive Assistant or in other administrative roles is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
- Familiarity with office management procedures and a basic understanding of phone systems is advantageous.
- Excellent written and verbal communication skills are required.
- A proactive approach to problem-solving with strong decision-making capabilities is desired.
Qualifications
- Bachelor's degree preferred.
- 5 years of experience supporting a C-level executive.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, particularly PowerPoint.
- Ability to learn and adapt to new software and technologies.
- Experience with Google Workspace is a plus.
If you are an ambitious professional looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant to the CEO.
Job Type: Full-time
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you Microsoft PowerPoint proficient?
Experience:
- C-Level support: 5 years (Preferred)
Work Location: In person
Salary : $60,000 - $90,000
