Executive Assistant to CEO

About Family Network on Disabilities (FND)

• Family Network on Disabilities is a nonprofit organization based in Florida dedicated to supporting families who have children with disabilities. FND is also one of the largest Special Needs Trust organizations in the country. Our mission is to empower and support families through education, advocacy, and resources that improve the quality of life for individuals with disabilities and their families.

Position Summary

• We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to our Chief Executive Officer (CEO) and Director of Programs. The ideal candidate will be a self-starter with exceptional communication skills and the ability to work across multiple departments. This role requires initiative, adaptability, and a commitment to FND’s mission of serving families and children with disabilities.

Key Responsibilities

Administrative Support:

• Manage and maintain the CEO’s and Director of Programs’ calendars, including scheduling meetings, appointments, and travel, and email.
• Screen and prioritize phone calls, emails, and other correspondence.
• Prepare meeting agendas, take minutes, and follow up on action items

Project Coordination:

• Coordinate cross-departmental projects and ensure tasks are completed on time and within scope.
• Act as a liaison between executive leadership and various internal teams, ensuring clear and efficient communication.

Communication & Collaboration:

• Communicate effectively with stakeholders, including board members, donors, partner organizations, and staff.
• Maintain and update contact databases, distribution lists, and organization charts.

Organizational Efficiency:

• Proactively identify process improvements to enhance efficiency and effectiveness in the executive office.
• Maintain confidential files and records, ensuring data privacy and compliance.
• Assist with event planning, special projects, and other duties as assigned.

Qualifications:

• Experience:
• Minimum of 4 years of administrative or executive assistant experience, preferably in a nonprofit or mission-driven organization.
• Demonstrated ability to manage multiple projects with competing deadlines.

Skills & Abilities:

• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• High level of discretion in handling confidential information.

Compensation and Benefits:

• Full-Time: 32 hours per week at full salary.
• Health Coverage: FND covers full premiums for health care, dental, and vision insurance.
• Retirement: 401(k) options available.
• Paid Time Off: Generous vacation and sick leave policies.
• Hybrid Work Schedule: 2 days in the office, 2 days remote per week.
• Stipends: Cell phone and home internet stipends provided.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift

Work Location: Hybrid remote in Clearwater, FL 33756

Salary : $55,000