What are the responsibilities and job description for the Executive Assistant position at Family Promise of Spokane?
Job Title: Executive Assistant
Location: 2002 E. Mission Ave., Spokane, WA
Job Type: Part-Time (20 to 30 hours/week)
Compensation: $20 - $24 per hour DOE
Reports to: Chief Executive Officer & Chief Operating Officer
About Family Promise of Spokane:
At Family Promise of Spokane, we are dedicated to ending the cycle of homelessness by empowering families and engaging the Spokane community. Our mission is to educate, provide shelter, and stabilize housing to create lasting change. We envision a future where no child experiences homelessness, and we strive to fulfill this vision with compassion, accountability, and innovation. We honor our core values of being radically empathetic, compassionately competitive, collaborative stewards, curiously accountable, and intentional innovators.
Position Overview:
Family Promise of Spokane is seeking a highly organized, adaptable, and resourceful Part-Time Executive Assistant to provide essential support to our Chief Executive Officer (CEO) and Chief Operating Officer (COO). This role is vital in helping our leadership team manage their schedules, communications, and strategic initiatives, ensuring the smooth running of the organization. The ideal candidate will have strong decision-making skills, exceptional communication abilities, and a passion for supporting an impactful mission.
Key Responsibilities:
Executive Support (CEO & COO):
- Manage the calendars of the CEO and COO, coordinating meetings with employees, supporters, external agencies, and community leaders.
- Screen communications and prioritize appointments, ensuring time-sensitive matters are addressed promptly.
- Prepare and send pre-visit and post-visit communications to financial supporters and maintain updates in CRM software.
- Handle incoming and outgoing communications (phone, email, written correspondence) efficiently and in a timely manner.
- Prepare and edit executive communications, including signature authorizations.
- Process expense reimbursements and upload monthly credit card receipts.
- Coordinate travel arrangements for the CEO and COO.
Board of Directors Support:
- Prepare and distribute board packets prior to monthly meetings.
- Coordinate and take notes for board meetings, committee meetings, and annual retreats.
- Accurately record, transcribe, and distribute meeting minutes.
- Organize board documents and coordinate orientations for new board members.
General Staff Support:
- Assist with project-based work as needed.
- Perform other duties as assigned.
Qualifications:
- GED or High School Diploma required; additional education or certifications a plus.
- At least 2 years of experience in an executive or administrative support role.
- Excellent organizational skills, time management, and attention to detail.
- Proficiency in Google Suite and other relevant software (Microsoft Office, Slack, Adobe, etc.).
- Strong verbal and written communication skills.
- Ability to maintain discretion and confidentiality in all matters.
- Ability to work independently and in collaboration with a team.
- Experience with electronic databases and office equipment.
- Passion for the mission of ending homelessness and supporting families in need.
Physical Requirements:
- Ability to move, lift, and carry up to 25 pounds.
- Frequent sitting, standing, climbing, walking, and occasional physical activity.
- Mobility for up to 2 hours at a time.
Working Conditions:
- On-site at Family Promise Administrative Offices, with occasional outdoor work and exposure to varying weather conditions.
- Fast-paced, sometimes noisy, and busy environment.
- Occasional evening or after-hours work for board meetings and events.
- Client population may include individuals with complex challenges such as substance abuse or homelessness.
- Other duties as assigned.
What We Offer:
- A flexible, part-time schedule with between 20 to 30 hours per week.
- The opportunity to contribute to a meaningful mission in the fight to end homelessness.
- Paid sick leave.
- A collaborative and supportive work environment, aligned with our core values.
How to Apply:
Please apply on really.com by providing us with a simple cover letter that outlines how your experience aligns with this position, and which one of our core values resonates with you and why.
Job Type: Part-time
Pay: $20.00 - $24.00 per hour
Expected hours: No less than 20 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $24
