HR Recruiting Coordinator

Department: Human Resources Job Status: Full-Time Reports to: Director of Human Resources FLSA Status: Non-Exempt

Amount of Travel Required: 20% or less Positions Supervised: None
Work Schedule: Monday through Friday, with flexibility for recruitment events

Position Summary

The HR Recruiting Coordinator provides comprehensive recruiting and onboarding support to ensure efficient talent acquisition processes. This position works closely with hiring managers and the Talent Acquisition Specialist to facilitate recruitment activities, manage candidate communications, and support new hire integration. The role is essential in maintaining recruiting operations and providing administrative support to the HR department's recruiting functions.

ESSENTIAL FUNCTIONS

• Screens resumes and applications against position requirements to identify qualified candidates
• Manages recruiter email inbox, ensuring timely responses to candidate inquiries and maintaining professional communication
• Maintains candidate disposition records in the applicant tracking system, ensuring accurate status updates and documentation
• Monitors and engages with social recruiting platforms to enhance employer brand presence and candidate engagement
• Maintains recruiting metrics and generates regular reports on recruitment activities
• Coordinates and attends career fairs and community recruiting events, serving as a company representative
• Researches and identifies local job fairs and community recruiting opportunities
• Provides support to hiring managers and Talent Acquisition Specialist throughout the recruiting process
• Assists with scheduling interviews, coordinating assessment tasks, and facilitating hiring team communications
• Supports recruitment marketing initiatives across various platforms
• Serves as backup to Talent Acquisition Specialist for essential recruiting functions
• Conducts new hire orientation presentation
• Assists with the onboarding process

• Ensures compliance with hiring policies and procedures
• Updates job postings across various platforms as needed
• Special projects as assigned

POSITION QUALIFICATIONS

Education/Licensure:

• High School Diploma or equivalent, required
• Bachelor’s Degree in Human Resources or related field, preferred.
• Must successfully pass the KBI, DCF Central Registry and all background investigations.
• Must possess a valid driver’s license, a clean driving record, current auto insurance and reliable transportation.

Experience:

• 1-2 years of recruiting or HR coordination experience, preferred
• Experience with applicant tracking systems and HR information systems, preferred
• Proficiency in MS Office Suite including Word, Excel, and Outlook
• Experience with social media platforms and recruiting tools, preferred

Knowledge/Skills/Abilities:

• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Detail-oriented with strong follow-through
• Ability to maintain confidentiality
• Professional demeanor and customer service orientation
• Ability to manage multiple priorities effectively
• Strong interpersonal skills and ability to work with diverse groups
• Problem-solving and decision-making abilities
• Proficiency in technology and ability to learn new systems quickly

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5 hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands Lift/Carry

Stand (F) 10 lbs. or less (F)

Walk (F) 11 – 20 lbs. (O)

Sit (F) 21 – 50 lbs. (O)

Manually Manipulate (O) 51 – 100 lbs. (O)

Reach Outward (O) Over 100 lbs. (O)

Reach Above Shoulder (O)

Climb (N) Push/Pull

Crawl (N) 12 lbs. or less (F)

Squat or Kneel (O) 26- 40 lbs. (O)

Bend (F) 41 – 100 lbs. (N)

Other Physical Requirements:

This position requires the ability to work in an intermittently high stress environment and handle a variety of works tasks simultaneously. The job is largely sedentary. The position is required to regularly hear and speak with others.

SUPERVISORY RESPONSIBILITIES

This position has no direct supervisory responsibilities.

WORK ENVIRONMENT

Office-based working environment; requires flexible schedule; frequent interruptions occur; and potential risk of exposure to aggressive and/or acting out (verbal and physical) children and youth. Most interactions are with other agency staff, collaborative agencies, schools/universities or businesses in the community.