Office Manager

Do you want a job where you’ll almost never be bored, where time flies while you enjoy a wide variety of tasks and the best coworkers in the world? Are you a type-A personality who finds crossing Ts satisfying? If so, this might be the position for you.

Family Service is looking for an energetic, positive office manager to help us keep all the balls in the air as we expand. We need someone who has an eye for detail in three areas:

Accounting/General Bookkeeping Duties

In this position, you’ll keep our go-to QuickBooks person. You’ll manager our accounts payable, bank deposits, donor contributions, timesheets/payroll, and you’ll be responsible for month-end close procedures. You’ll also assist in the annual independent audit.

HR Administrator Roles

As our in-house HR person, you’ll be responsible for maintaining employee files and payroll records. You’ll help us with posting our open positions, screening applicants, and onboarding new hires. We’ll also put any benefits programs in your capable hands, and you’ll see to it that every staff member is enrolled appropriately. Finally, you’ll be the Keeper of the Personnel Handbook, which means you will assist the Executive Director in keeping staff compliant with the handbook, especially with respect to employee trainings and appraisal processes.

IT, Office & Other Roles

“I can’t print.” “My phone won’t dial out.” “The copier is jammed.” You’ll be the first point of contact when our staff members need help wielding technology. This role goes way beyond just ordering supplies. You’ll be working with our extensive senior volunteer corps, keeping databases up to date, and seeing to it that our office (both the people and the building) are in tip-top shape.

(Other Duties as Assigned, of course)

QUALIFICATIONS:

Here’s what our ideal person brings to the table:

Minimum Qualifications

· 3 years’ experience in office management

· High School education and/or equivalent

· Knowledge and understanding of general business matters required, including budget development, financial reporting, cash management and business taxes.

· Excellent personal computer skills and experience with standard business software, especially Microsoft Office.

· Strong attention to detail and ability to prioritize and manage multiple projects.

· Ability to relate effectively to diverse groups of people from all social and economic segments.

Preferred Qualifications

· Associate’s degree in accounting, business, finance or equivalent experience.

· 3 years of leadership experience

· Working knowledge of donor relation software

· Previous leadership experience in a nonprofit organization

Finally, you must be able to pass a background check. The small print:

Any individual who is the subject of a pending investigation by the Department of Children and Family Services for child abuse or neglect, or who has been the subject of an indicated abuse or neglect report, which indicated report has not subsequently been overturned on an appeal, is not eligible for employment at Family Service. Current Investigation by or substantiation of elder abuse, neglect, or exploitation by an adult protective services agency also disqualifies person for employment at Family Service until and unless allegations are found to be unsubstantiated.

THE FAMILY SERVICE CULTURE

Family Service has a culture that is reflected in our name: We are both family-focused (both the families we serve and the families we are from), and we pride ourselves on being strongly service oriented. We are cultivating a workplace that is humble and diligent – a place where you can enjoy your coworkers, be proud of your impact, and always look for new and better ways to enhance our community by meeting its needs. We train our people thoroughly and consider ourselves a training ground for being the best humanity has to offer. If you are looking for a position in an organization that values kindness, fresh ideas, hard work, and going the extra mile to help our clients and our community, Family Service might be the place for you. (Of course, we’re an Equal Opportunity Employer.)

The Package:

· 12 paid holidays

· Paid time off after 90 days – can accrue up to 200 hours

· Life insurance

· $23–26/hr, 37.5 hours per week

Quality-of-life perks of the job:

· Fantastic work-life balance

· Great work mission – you will genuinely make a difference here

· Family Service is an institution, and we have an excellent reputation as an employer

· We’re growing. We’ve moved from a local non-profit to a regional non-profit. Things are moving fast, and it’s exciting and fun.

If we’re describing you, let’s get the ball rolling. Send a resume and cover letter in PDF format to hr@familyservicecc.org.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 37.5 per week

Benefits:

• Life insurance
• Paid time off

Work Location: In person

Salary : $23 - $26