Operations Admin (LV)

Job Responsibilities & Qualifications

This coordinator position requires the ability to multi-task in a fast-paced warehouse environment. To be successful, the ideal candidate would be able to demonstrate attention to detail across different functional areas. They should have the ability to meet specific deadlines, execute with efficient organizational skills, and the ability to adapt to change comfortably. Since this role has access to senior executives, a high level of integrity and discretion is a must when handling confidential information. Effective listening skills, the ability to take direction and professionalism in dealing with senior professionals inside and outside the company is key. Delivering completed tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture will make this person successful. This position will work closely with the senior management team and HR Manager. The ability to communicate in a clear, concise manner across multiple media is important.

Responsibilities for this position include the ability to act as an extension of the general manager and human resource manager, to anticipate needs, think and plan ahead, manage time effectively, calendar management as well as travel coordination, purchase orders, and assist with meeting agendas.

Candidate must have the ability to quickly learn organizational structure, team objectives and adapt to Fanatics values and vision along with a can-do attitude. Some flex hours may be required. The ideal candidate is able to work successfully in a team environment and build effective working relationships inside and outside of the group while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.

This person should have demonstrated and well-developed skills in the following areas:

• Organization and Planning Skills
• Time Management
• Highly Detail-Oriented
• Excellent Judgment
• Confidentiality
• Calendar Management
• Professionalism
• Effective Verbal/Written Communication
• Space Planning and Management · Research and Documentation
• Problem-Solving - Event Planning and Execution

Sample of responsibilities:

• Responsible for developing the GMs' day-to-day schedules and prioritization of activities.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Drive key team activities, including staff and team meeting agendas and logistics, planning and logistics for team events, and manage local activities for org-wide events such as post-All-Hands social hours, etc.
• Identify and coordinate most productive and cost-effective method for meetings including in-person, on-site, offsite, audio and/or video conferences
• Act as liaison between the GM/HRM and teams, as requested and appropriate. - Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones) and expense reports
• Time and attendance reporting & auditing (HR reporting)

BASIC QUALIFICATION

• Microsoft Office is essential. (Microsoft Word, Excel, PowerPoint, SharePoint )
• Administration Assistant responsibilities/experience

PREFERRED QUALIFICATIONS

• Distribution, retail or critical infrastructure work environment, an environment that is fast paced with short service level agreements with customers.
• Cross functional staffing
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts.
• HRMS experience- experience using one or more of the following: UltiPro, other HR payroll systems
• Highly organized and detail oriented.
• High level of integrity and discretion to handle confidential information.
• Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction.
• Previous project management or event planning experience preferred.