What are the responsibilities and job description for the AP Specialist, Vendor Management position at Fanatics?
Company Overview
JOB DESCRIPTION
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.
The Role
The Vendor Master Specialist will support the Accounts Payable Manager, Accounts Payable Leads, and the Accounts Payable team by managing vendor-related tasks in accordance with established policies and procedures. This role will ensure efficient, accurate, and timely vendor support while assisting or leading various accounting, audit, and financial functions for Accounts Payable. The Vendor Master Specialist will provide reliable customer service to both vendors and internal employees, ensuring smooth and effective communication and operations.
What You'll Do
JOB DESCRIPTION
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.
The Role
The Vendor Master Specialist will support the Accounts Payable Manager, Accounts Payable Leads, and the Accounts Payable team by managing vendor-related tasks in accordance with established policies and procedures. This role will ensure efficient, accurate, and timely vendor support while assisting or leading various accounting, audit, and financial functions for Accounts Payable. The Vendor Master Specialist will provide reliable customer service to both vendors and internal employees, ensuring smooth and effective communication and operations.
What You'll Do
- Vendor Accounts:
- Establish and maintain all new and existing vendor accounts.
- Work closely with the Accounts Payable (AP) team and vendors to resolve vendor setup issues.
- Periodically update and request vendor W-9 forms in accordance with established procedures.
- Assist in 1099 reporting and related compliance projects.
- Address vendor inquiries and concerns via the vendor help desk.
- Banking Information:
- Contact vendors to facilitate enrollment in Wire or ACH payment methods.
- Other Responsibilities:
- Provide administrative support to the department as needed.
- Lead and assist the AP team in gathering documentation for audits.
- Identify opportunities for continuous improvement to enhance efficiency, reduce costs, and support company objectives.
- Take on special projects and other duties as assigned.
- Dimensions:
- This position does not have supervisory responsibilities.
- High school diploma or the equivalent combination of Education, training, and work experience
- Bachelor’s degree in accounting, Business, or a related field is preferred
- Minimum of 2 years of experience in vendor master setup and maintenance (preferred)
- Strong attention to detail with the ability to adapt to change management, excellent organizational skills, and time management
- Successful working in a fast-paced environment & can shift priorities quickly
- Ability to navigate and communicated with all levels within the organization
- Hands-on experience with accounts payable systems
- Experience with Oracle Fusion, EBS, and D365 (preferred)
- Proficient in Microsoft Excel and Word (Intermediate level)
- Solid understanding of general accounting principles, practices, and theories
- Team-Oriented: Demonstrated ability to collaborate effectively with colleagues to achieve common goals
- Proactive: Self-starter who consistently takes initiative and gets tasks done independently
- Innovative: Able to apply logic, creativity, and context to develop effective solutions
