Credit Administration Officer

Job Summary

The Credit Administration Officer is responsible for providing assistance in the oversight of the Bank’s lending function through participation in various committees, mentorship of the loan officers and administration of portfolio management practices. This position is a member of the Lending Committee and is responsible for reviewing and approving loan submissions within the designated lending authority.  

Essential Duties

• Responsible for overseeing Bank’s lending function, and formulating loan policies and procedures. 
• Review and approve loan submissions within lending authority and assist loan officers with questions regarding our loan products, structuring, evaluating and granting new commercial loans and providing solutions to particular situations with loan customers regarding loan requests, all of which are to provide the bank with a solid and profitable loan portfolio. Provide timely responses (24hr) to branch loan approval requests.
• As a Credit Administration Officer and member of the Lending Committee, participate in the Credit Administration meetings and the Large Borrower meetings. 
• Responsible for certain staff within Credit Administration and the Lending Committee as it pertains to reviewing and recommending loan requests that are above approved lending authority.
• Provide instructional and mentoring advice to Loan Officers and lending staff as to the proper structuring, analysis, pricing, and documentation of proposed and/or existing loans/credits.
• Although this position has no direct supervisory responsibilities, a Credit Administration Officer must set a standard for loan officers that encourages their decision making abilities through positive criticism and training, which helps with their overall personal development and performance at the Bank.  
• Attends Board of Directors meetings on behalf of Credit Administration for report presentment and Q&A feedback on detailed topics as required.
• Responsible for the monitoring and resolution of the Bank’s “Past-Due”, “Matured”, “Classified”, and/or “Non-Performing” Loans. Handle Credit Administrator responsibilities which include being primary liaison with attorneys for pending and new items for loan documentation.
• Secondary support for various Credit Administration functions
• Responsible for the timely and accurate production and/or review of risk related monitoring reporting for Credit Administration.   These reports may be escalated to Finance and Accounting, Risk Management, Audit and the Board of Directors for review or formal presentation.
• Directly responsible for the accumulation and analysis of various risk management reports and may serve as lead in these capacities.
• Serves as a Credit Administration liaison on several committees. 
• Responsible for administering a credit testing process for most job applicants being considered for a credit-related position, primarily at the A.V.P and V.P. level. In addition, conduct interview and position suitability assessments for candidates-.

Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements.  This position will elevate suspicious activity to supervisory staff and/or BSA department.  Completes compliance and other technical training workshops as assigned.

Non-Essential Duties

• File Review

Required Knowledge 

• Various regulations as appropriate to the processing of loans
• Bank Secrecy Act (BSA)
• Fair Housing Act
• Real Estate Settlement Procedures Act (RESPA)
• Regulation AA (Unfair or Deceptive Acts or Practices)
• Regulation B (Equal Credit Opportunity)
• Regulation CC (Expedited Funds Availability Act)
• Regulation E (Electronic Funds Transfer Act)
• Regulation P (Privacy Act and Safeguarding Customer
• Uniform Commercial Code (UCC)
• California Civil Code
• Fair Debt Collection Practices
• Regulation Z (Truth in Lending Act)
• Regulation BB (Community Reinvestment Act)
• Regulation DD (Truth in Savings)
• US Patriot Act
• Regulation O (Federal Reserve Act and Federal Deposit Insurance Act)
• Regulation C (Home Mortgage Disclosure – HMDA)
• Regulation U (Governs Margin Securities)

Basic Knowledge, Skills and Abilities 

• Clear understanding of the English Language (Spoken & Written)
• Microsoft Office Products (Excel, Word, Outlook)
• Laserfiche imaging application
• Financial Tools OnTrack application
• Laserfiche imaging application
• Jack Henry & Associates core operating system
• Core understanding of Credit Policy and Loan Documentation & Procedures Manuals
• Basic Mathematics Skills
• Customer Service Skills
• Strong typing skills
• Strong time management and organizational skills
• Critical Thinking, Judgment & Problem Solving Skills.
• Ability to actively listen & learn
• Ability to respectfully communicate with Supervisors and Co-workers
• Ability to effectively deal with unpleasant, angry or discourteous people

Officer Title Eligibility

For qualified positions, the Bank may designate an Officer Title to an employee who seeks and/or meets defined competencies for an eligible position. This position qualifies for the officer title(s) Vice President, First Vice President, Senior Vice President.

Equipment Operated 

• Telephone
• Desk top Computers 
• Standard Office Equipment (copiers, fax machines, scanner) 

Physical Requirements & Work Environment 

• Requires repetitive movement
• Requires standing and/or sitting for prolong periods of time
• Requires lifting up 25 lbs.
• Requires using hands to handle, control or feel objects 
• Office setting w/controlled temperature

Education and Experience 

• High School Diploma or equivalent required
• 5-10 years related loan documentation, funding, processing and balancing experience

As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.  

The requirements of this position have not been identified to include actions or activities that meet the definition of mortgage loan originator (MLO) under the Secure and Fair Enforcement for Mortgage Licensing Act (S.A.F.E Act).    At such time the position requirements change to meet the definition of a mortgage loan originator, an active and current loan originator ID issued through the National Mortgage Licensing System Registry will be required as a mandatory requirement of this position

This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management.

Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

December 18, 2023