What are the responsibilities and job description for the Senior Human Resources Specialist position at Farmers and Merchants Bank of Long Beach?
Job Summary
The Senior Human Resources Specialist assists with the day-to-day operations of the Human Resource office. This position assists with the management and administration of the human resources policies, procedures and programs. The Senior Human Resources Specialist carries out responsibilities in one or more of the following functional areas: employee relations, compensation, performance management, disciplinary action and organizational development. This position does not have direct reports, but may provide coaching and direction to HR staff. Provides coaching, guidance, and direction to Bank management staff on employee relations.
Essential Duties
- Supports management with sensitive and confidential matters like personnel relations, employee relations, investigations, and organizational changes, planning and protecting the security of information, data and files.
- Manages EEOC/DFE claims process.
- Manages the mandated Sexual Harassment training for Managers / Supervisors.
- Provides guidance and counsel to managers and employees with regards to policies and procedures, performance management, and/or disciplinary action.
- Provides guidance, support, and training to HR Specialists and HR Assistants.
- Evaluates requests for employee upgrades.
- Leads/Assists management with various research projects and/or special projects.
- Manages the Bank’s Whistleblower Hotline, leads investigations, and ensures appropriate documentation of findings.
- Maintains compliance with federal and state regulations concerning employment.
- Initiate/track and assist with the annual performance appraisals and bonus/incentive programs.
- May have authority to approve salary increases.
- Manages vendor relationships, when applicable.
- Participates in the development and drafting of HR policy.
- Maintains compliance with federal and state regulations concerning employment, in addition to Bank policy.
- Maintains a current knowledge of HR practices, through industry literature and/or seminars.
- Performs other related duties, as assigned and required.
- Assists with the AAP.
- Review/approves various bonuses submitted by payroll.
Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. Acts as the control point for the office to ensure that all CIP, BSA, OFAC requirements, procedures and time frames are met.
Non-Essential Duties
- File Maintenance
Required Knowledge
- Federal/State Employment Laws
Basic Knowledge, Skills and Abilities
- Leadership Skills
- Ability to relate to individuals at all levels
- Clear understanding of the English Language (Spoken & Written)
- Basic Mathematics Skills
- Customer Service Skills
- Critical Thinking, Judgment & Problem Solving Skills
- Ability to actively listen & learn
- Ability to work under pressure
- Able to deliver effective results, meet tight deadlines and targets
- Ability to respectfully communicate with supervisors and co-workers
- Ability to effectively deal with unpleasant, angry or discourteous people
- Proficient in Microsoft Excel, Word, Outlook.
Officer Title Eligibility
For qualified positions, the Bank may designate an Officer Title to an employee who seeks and/or meets defined competencies for an eligible position. This position qualifies for the officer title(s) Assistant Vice President, Vice President.
Equipment Operated
- Desk Top Computers
- Standard Office Equipment (copiers, fax machines, telephones)
Physical Requirements & Work Environment
- Requires sitting for prolong period of time
- Requires lifting up 25 lbs.
- Office setting w/controlled temperature
Education and Experience
- Bachelor’s Degree or equivalent work experience
- Preferred candidate should have 6-10 years of progressive Human Resource experience
- PHR/PHR-CA Certification preferred
As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.
This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management.
Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
