Administrative Coordinator

Overall Job Function:

The Administrative Coordinator will oversee the FCS administrative processes and functions. They will be responsible for creating and improving administrative processes as well as training other staff on these processes. They will support various teams within the organization with duties including but not limited to various accounting projects and tasks and keeping financial records updated. This individual will support all divisions within the company.

Essential Job Functions:

• Manage the administrative support staff, along with coaching & mentoring staff.
• Provide real-time information and guidance to staff requiring assistance with day-to-day procedural questions.
• Assist Administrative staff with the development of process improvement solutions, write and create new processes for the administrative team, identify process efficiencies and implement process changes that will improve operations and workflows.
• Process and pay invoices, purchase order, receiving practices and expense reports.
• Maintains accurate records for all areas of responsibility including electronic and paper records.
• Takes the lead on special projects when needed.
• Establish and complete daily, weekly, and monthly office procedures.
• Has expert knowledge of FCS utilized computer software and Microsoft Office.
• Able to communicate effectively with customers and staff to manage and assist with questions.
• Assists customers with various needs, such as counter sales, questions, complaints, and solutions
• Identify needs and develop processes, policy communications, and training for teams through onboarding, training, Q&A, reporting, research, collaboration, resources, strategic planning, and connectivity with other team members.
• Schedule, lead, and attend select meetings and select events to gain knowledge and provide support to maximize the effectiveness of the team.
• Operates scale and completes all related paperwork for scale traffic / grain recording.
• Assists in other areas of location if needed or asked – other duties as assigned.

Secondary Responsibilities:

• Proactive approach to all situations.
• Strong people skills as well as written and oral communication skills.
• Expert knowledgeable with company software and software support.
• Ability to handle stressful situations professionally and exhibit flexibility while accepting frequent changes in routine.

Competencies:

• High level of customer service focus.
• Supports a consistent professional image of the company.
• Observes safety policy and procedure as an absolute.
• Attitude of positivity and reacts calmly under pressure.
• Work ethic of the highest integrity.
• Commitment to dependability and willingness to work to meet goals and deadlines.
• Effectively solve problems.
• Organization of personal work to set priorities and efficient, productive use of time.

Qualifications:

• High school diploma or GED.
• Prefer 2 years’ experience in the business/accounting field.
• Minimum of 3 years’ experience working and/or performing in leadership roles

Work Requirements:

This position is based in a fast-paced office setting. Equipment utilized will be a computer, phone, fax, copy machine and other standard office equipment. Typical office hours are Monday to Friday daytime hours; weekend / holiday and evening hours as deemed by customer demand. Position will occasionally be exposed to elements, loud noise, and agricultural equipment and may require travel between FCS locations.

While performing job functions the employee will be required to talk and hear most of the time. The employee will spend frequent intervals moving and sitting, while also needing to reach, bend, twist, crawl, crouch, stoop or kneel. The employee will need to be able to lift up to 25 pounds occasionally and 15 pounds frequently. The physicality of this job is low.

Benefits:

401k Company matches 50% up to 10%

PTO & Paid Holidays after 30 days of employment

Company bonus incentive

Excellent health insurance plans

Dental & Vision available

Short- & Long-Term Disability provided at no cost to you

Life Insurance

Identity Theft Insurance

Accident Insurance

Clothing Allowance

10% Discount on purchases at the How-To Building Center

• FCS job descriptions are a representation of a job requirements knowledge, skills and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.