Administrative Assistant/Receptionist

Compiles and maintains records of business transactions and office activities of establishment by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Copies data and compiles records and reports. Tabulates and posts data in record books. Collects payments from patrons and issues payment receipt. Gives information to patrons regarding opening local charge accounts. Receives, counts, and pays out cash. Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks. Assists office staff with special projects as needed. Operates computer terminal to input and retrieve data. Operates office machines such as postage, adding, calculating, and duplicating machines.

Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. Greets and assists visitors. Maintains office supplies to ensure all supplies are replenished as needed. Checks mail daily, applies postage and delivers to post office daily.

Verifies and posts batches and details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases. Monitors batches to ensure that transactions are up to date. Reconciles report discrepancies and problems. Codes data for input to financial data processing system according to company procedures. Reviews, balances, and interprets computer reports, and makes corrections. Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

Other duties as assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
No competency or factor selected.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
Basic computer skills necessary.Valid Driver’s License

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Ability to Commute:

• Stanley, ND (Required)

Ability to Relocate:

• Stanley, ND: Relocate before starting work (Required)

Work Location: In person

Salary : $18