What are the responsibilities and job description for the Legal Assistant / Paralegal position at Farr Law Firm?

Job Description

Farr Law Firm is seeking a full-time Legal Assistant / Paralegal in Punta Gorda, Florida. As a Legal Assistant, you will play a critical role in supporting the Senior Paralegal in various administrative and clerical tasks. Your attention to detail, strong organizational skills, and ability to handle confidential information will contribute to the efficient and effective operation of our legal team.

ABOUT YOU – the desired candidate is :

Detail-oriented and highly organized
Able to prioritize workload in a fast-paced environment
Possesses excellent verbal and written communication skills
Eager and willing to learn
Flexible and willing to adapt to unique situations

TYPICAL DAY

Provide administrative support to the Senior Paralegal, including taking incoming phone calls, scheduling meetings, calendaring appointments, and opening / distributing mail.

Provide support as needed to Associate Attorneys under the direction of the Senior Paralegal

Assist, as needed, in the preparation of mailings and client binders

Compile, proofread and revise drafts of legal documents, reports and corporate filings under the supervision of the Senior Paralegal

Coordinate and assist in the maintenance of legal department records, databases, and document management systems.

Assist in the preparation and filing of regulatory and compliance documents, such annual reports and other required filings.

Coordinate and assist in the management of legal matters, including document retrieval and organization and tracking of matter deadlines.

Assist in improving legal team efficiency.

Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.

Support the Senior Paralegal in special projects and initiatives as assigned

Serve as a liaison between the legal department and other departments within the company, as well as external stakeholders, such as outside counsel, vendors, and regulatory agencies.

Other tasks as assigned.

QUALIFICATIONS

Associate degree or equivalent qualification. Bachelor's degree in paralegal studies or related field is a plus.

Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.

Attention to detail and accuracy in document preparation and proofreading.

Continuous focus, diligence and dedication to constant improvement.

Strong written and verbal communication skills, with the ability to effectively communicate with internal and external stakeholders.

Proficiency in MS Office applications (Word, Excel, PowerPoint) and familiarity with legal document management systems.

Ability to work independently and collaboratively in a team environment.

Strong work ethic, professionalism, and commitment to maintaining confidentiality.

Flexibility to adapt to changing priorities and handle confidential and sensitive information.

JOB EXPECTATIONS

In-office work only; no remote work

8 : 30 am – 5 pm; Monday – Friday (lunch 12-1 pm)

Minimal overtime

WHO WE ARE

For over 100 years, the Farr Law Firm has served Southwest Florida and remains dedicated to the responsible development of the business, social, and cultural climate of this growing, beautiful, and prosperous region.

WHAT WE OFFER

The firm offers a comprehensive benefits package that includes medical, dental, vision, life insurance, 401(k) retirement plan, workers compensation, paid time off, and paid holidays.

EQUAL OPPORTUNITY EMPLOYER

This firm is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. This means that the firm will not discriminate against any employee or applicant for employment because of race, color, marital status, religion, national origin, sex / gender (including pregnancy), age, disability, genetic information, or any other status protected by law.

Company Description

Farr Law Firm has served Southwest Florida for over 100 years and is the oldest and largest law firm in Charlotte County with offices in Punta Gorda, Venice, and Sarasota. This multi-practice law firm has 16 attorneys and addresses a wide range of needs and challenges that individuals and businesses confront including civil, commercial and complex litigation, personal injury and wrongful death, trusts and estates, corporate and business law, real estate, guardianship and asset protection.

Company Description

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