What are the responsibilities and job description for the Part Time Bookkeeping & Office Assistant position at FatCat Strategies?
We're looking for part time help 10-15hrs/week with bookkeeping office administration tasks on-site in Raleigh, NC.
ResponsibilitiesBookkeeping
- Prepare monthly invoices in Quickbooks, based on variable monthly fees tracked in client management spreadsheet
- Process accounts receivable
- Prepare weekly QB reports to share with leadership team
- Run aging reports follow up with clients regarding late payments
- Processing payments for 1099 contractors
Payroll & HR support
- Prepare timesheet reports for part-time employees
- Calculate and enter commissions for specific employees
- Miscellaneous research, as needed (insurance questions, industry survey analysis, reporting issues, etc)
- Submitting Simple IRA payments each pay period
Office Management
- Checking mail scanning/organizing important documents (insurance updates, bills, etc.)
- Manage break room supplies (coffee, creamer, paper towels, etc)
- Reviewing administrative email inbox forwarding to appropriate team members as needed
- Coordinate staff Lunch & Learns (maintain calendar of topics, schedule dates, order catering, manage catering budget)
- Quickbooks
- Data entry
- Reporting features
- Account reconciliation
- ADP Payroll Software
- Entering employee hours
- Reviewing withholdings earnings
- Submitting payroll
- Project Management System
- Task management system use (ie. Asana, Monday, etc.)
- ClickUp experience is a plus (as this is our system)
- Google Suite
- Gmail
- Google Drive
- G-Chat
Part-time - flexible schedule. 10-15 hrs per week, depending on workload. Mandatory scheduled workdays will include:
- 3 Days Prior to First of Month - mandatory for monthly invoice prep
- 2-3 Payroll Days per Month - biweekly payroll schedule
All work to be done in our Raleigh-based office (off Lake Boone Trail near Rex Hospital). Remote work will only be considered after you have worked 6 months part-time, on-site.
