What are the responsibilities and job description for the Front Office Manager and Executive Assistant to the Principal position at Father Ryan High School?

Reports to : Principal

Classification : Exempt

Responsible for managing the daily operation of the school's front office and providing administrative support for the principal as well as other members of the leadership team.

In collaboration with various faculty and staff members, the position is responsible for the following :

Administrative :

Opens front office at 7 : 00 a.m.
Serve as back-up for phones / doorbell cameras and student driver permit forms in absence of receptionist.
Conduct prayer and pledge with House Chaplains at 7 : 40am followed by congratulatory announcements
Collect and distribute paperwork for Principal's teacher evaluations
Complete Principal's monthly credit card statement and mileage reimbursement
Care and maintenance of scantrons and copiers in the academic and cloister buildings, including ordering of supplies
Distribute and collect Intent to Return letters

Scheduling / Coordinating Communication

Coordinates, schedules, and maintains calendar for the principal

Screens, prioritizes, and follows up on email and phone correspondence for the principal

Create News of the Day to be read and posted at beginning of last period each day

Schedule, attends, and takes minutes of weekly administrative staff meetings

Create and distribute cycle sheets each Friday for the following week.

Schedule photography dates for class photos

Annual Projects and Events :

Faculty and Staff Christmas Party

School calendar and cycle sheets

Graduation

Summer mailings

Requirements

Position Type :

This is a full-time, twelve-month position. Days and hours of work are Monday through Friday, 7 : 00am to 3 : 30pm.

Qualifications :

Associate's degree required. Bachelor's degree preferred.

One to three years of administrative experience required.

Represent the school in the larger community in a positive manner that reflects the values of the school.

Ability to interface and maintain effective relationships with students, faculty, administrators, parents / guardians, and guests.

Professional written and verbal communication, organizational, and interpersonal skills.

Proficiency in Microsoft Office Suite required. Experience with Blackbaud preferred.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, and responsibilities may change at any time with or without notice.

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Front Office Manager and Executive Assistant to the Principal

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