What are the responsibilities and job description for the Conflicts and Intake Specialist position at Fawkes IDM?
An international law firm with offices in Washington, D.C. is seeking a full-time Conflicts and Intake Specialist to join their team.
This person will be responsible for helping the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people.
Responsibilities:
- Successfully operating various Firm databases/software (i.e., conflicts software, client/matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).
- Processing client/matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.
- Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him/her to resolve any potential conflicts.
- Communicating with Accounting, Records Management and other departments as necessary.
- Ensuring the accuracy of data produced on daily reports of potential new client/matters and weekly reports of finalized new client/matters. Taking responsibility for publishing accurate, timely and useful reports.
- Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.
- Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.
- Four-year college degree and/or equivalent, significant, meaningful experience in the conflicts department of a law firm.
- A minimum of 40 wpm typing.
- Strong organizational and planning skills.
- Self-motivated and able to work independently.
- Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
- Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
- Reliability, dependability, and strong motivation to respond to requests quickly.
- Flexibility to work additional hours and/or shifts, as necessary.
