SUBSTITUTE SECRETARY

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

JOB SUMMARY

Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services; apply procedures and policies within clearly specified procedures.

ESSENTIAL JOB FUNCTIONS

• Maintain regular attendance.
• Perform other duties as assigned.
• Collect money and maintain related financial records as required by the assignment.
• Provide work direction to student aides as assigned.
• Operate a variety of office equipment including typewriter, calculator, copier and other machines pertinent to the assignment.
• Make telephone calls as directed; take and relay messages.
• Perform routine typing of reports from detailed copy; post records; proof completed typing assignments.
• Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify supervisor of discrepancies or damage.
• Assure the timely distribution and receipt of records, reports and bulletins as directed.
• Duplicate items; package and distribute completed correspondence and other materials.
• Receive, sort and distribute incoming and outgoing mail.
• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct general research duties as assigned.
• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment.
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments.
• Type written materials such as letters, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer terminal.
• Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

KNOWLEDGE AND ABILITIES

• Modern office practices, procedures and equipment.
• Alphabetical, numerical and subject matter filing systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Basic math.
• Basic operation of standard office machines, including computer terminals.
• Basic record-keeping techniques.

• Perform clerical duties such as filing, duplications, typing and maintaining routine records.
• Operate a copier, typewriter and adding machine.
• Learn to operate a computer terminal and peripheral equipment.
• Learn policies and procedures of assigned program.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Meet schedules and time lines.
• Type at 35 words net per minute from clear copy.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

QUALIFICATIONS

• High school diploma or G.E.D. Certificate

Licenses or Certifications:

• N/A

Special Requirements:
Must take all required clerical assessments and earn a passing score.

PHYSICAL DEMANDS

• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Work is performed while standing, sitting and/or walking.

The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.