What are the responsibilities and job description for the Administrative Assistant II / Paralegal position at Fayetteville Technical Community College (E)?
Fayetteville Technical Community College is seeking qualified applicants for this full-time position. The ability to effectively and accurately perform a variety of complex and responsible clerical duties for assigned areas is critical to experiencing success in this position. Expertise in quality customer service is essential. Applicants should demonstrate evidence of a career that includes flexible work experiences and a willingness to change: be open-minded, fair, and possess the ability to see multiple perspectives, employ principles of superior customer service, and be willing to accept responsibility for professional and personal growth.
We offer a valuable benefits package that includes the following:
We offer a valuable benefits package that includes the following:
NC State Health Plan
NC State Retirement Plan
Paid Leave
Paid Holidays
Cafeteria Plan (IRS Code Section 125)
Educational Benefits
Longevity
TRICARE Supplement Benefits
Full-time employee benefits.
Duties
Essential Duties—Duties may include, but are not limited to, the following:
- Maintain and understand college insurance documents. File reports with insurance company. Provide assistance in coordinating insurance and other risk management services of the office.
- Provide administrative assistance in investigating assigned issues and gather and catalog documents.
- Maintain master files of official confidential College records; copy and distribute materials to appropriate staff.
- Provide secretarial support to a variety of College-wide committees; schedule and arrange meetings; prepare meeting agendas; take and transcribe minutes.
- Screen all requests, purchase requisitions, travel requests, employment recommendations, and other administrative requests submitted for accuracy and completeness.
- Type and proofread a wide variety of documents, reports, letters, memos, and statistical charts related to the practice of law and to operation of a legal office.
- Independently compose correspondence related to responsibilities assigned.
- Manage office support functions; coordinate the work activities of work study students on projects requiring department or function input; review work for accuracy.
- Screen office visitors and telephone callers; respond to complaints and requests for information on laws, regulations, policies, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
- Assist in the development and maintenance of legal services website.
- Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in work flow, procedures, and use of equipment and forms.
- Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
- Maintain official College and employee calendars of deadlines, holidays, activities, meetings, and various events; coordinate activities with departments, the public, and outside agencies.
- Maintain appropriate files on College’s information technologies system; correspond and distribute information and files using College’s information technologies system.
- Organize and maintain complex filing systems.
- Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
- Take minutes of meetings attended and transcribe as necessary.
- Coordinate travel arrangements for executive staff as needed.
- Perform related duties as assigned.
An Associate’s degree from an accredited college in Business, Office Administration, or a related field; or equivalent.
Three years of increasingly responsible experience in administrative support involving advanced knowledge of a variety of software applications, to include Microsoft Office Suite.
Three years of increasingly responsible experience in administrative support involving advanced knowledge of a variety of software applications, to include Microsoft Office Suite.
Preferred Requirements
An Associate’s degree from an accredited college in Paralegal Technology or related field.
Three years of experience in a legal office or related environment.
Full or Part Time Full Time College Pay Scale Minimum starting salary $49,177 - $60,331 based on experience Number of Months 12 Employee Benefits
Three years of experience in a legal office or related environment.
NC State Health Plan
NC State Retirement Plan
Paid Leave
Paid Holidays
Cafeteria Plan (IRS Code Section 125)
Educational Benefits
Longevity
TRICARE Supplement Benefits
Posting Number S23-25
Posting Detail Information
EEO Statement
The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer.
Salary : $49,177 - $60,331
