Administrative Assistant (Facilities Department)

Come join our team!!!!

Founded in 1857 we are a highly successful community bank where collaboration and teamwork are key values and where we like to say "we don't just offer jobs, we offer careers!"

This new, full-time, position is located at our Gettysburg Operations Center and is a unique and important role in that it will provide operational support to the Facilities team. A clerical function, this candidate will coordinate office functions and ensure smooth daily operations of the department.

What are the key responsibilities?

• Acts as the first point of contact for facility-related inquiries from employees and vendors.
• Assists in the daily administrative operations of the facilities department.
• Assists in the preparation of reports, spreadsheets, and presentations as needed.
• Assists in the preparation and review of capital expenditure request forms, purchase orders, invoices, and expense reports.
• Assists with setting up meeting spaces and coordinating facility-related logistics for company events.
• Communicates with vendors, service providers, and contractors to schedule and oversee facility-related services.
• Coordinates maintenance and repair requests with vendors and service providers.
• Assists in scheduling and tracking preventive maintenance tasks.
• Supports security and safety initiatives, including key card access, emergency procedures, and compliance with company policies.
• Helps manage office moves, hoteling spaces, and workspace organization.
• Assists in reviewing contracts, obtaining quotes, and ensuring timely completion of work.
• Maintains emergency response and safety protocol documentation.
• Occasional visits to other locations may be required.
• Occasional after-hours support for emergencies or special projects.
  
  

What are the Required Qualifications?

• A high school diploma or equivalent
• Preferred: two (2) or more years of administrative experience in facilities management or trade field
• Proficient reading, writing, grammar, and mathematics skills
• Proficient interpersonal relations and communication skills
• Proficient PC skills, with experience using Microsoft Office products
• Strong organization skills with attention to detail and the ability to prioritize work
• Strong analytical skills
• Ability to multitask and work in a dynamic and complex environment
• Ability to work independently with little supervision
  
  

Benefits

• Benefits package including Health, Dental and Vision Insurance;
• Free/low cost supplemental health insurance programs for orthopedic/imaging services and high cost prescriptions;
• 401K with up to 4% employer match;
• Generous PTO package plus eleven (11) Bank paid holidays;
• Career growth and ongoing training and development opportunities;
• Family-like work environment with wellness programs, including discounted multi-phasic screenings and free flu shots; and
• Employee recognition & service awards.
  
  

ACNB Bank is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law.