What are the responsibilities and job description for the Administrative Assistant - Student Services position at Feather River College?
Position Information
Job Title
Administrative Assistant - Student Services
Classification Title
Rank
Tenure Information
Job Description
Under the supervision of the Vice President of Student Services Chief Student Services Officer (CSSO), provide staff assistance on a variety of matters; provide administrative service, project management, and secretarial support to the CSSO; relieve the CSSO of routine office details; perform related duties as assigned. Makes decisions, problem solves with students before they are referred to the CSSO, develops and monitors budgets (general fund and state and federal grants); works independently in a majority of essential duties; position requires a high level of decision-making and independent work.
Required Qualifications
- Associate Degree with coursework in business, or related discipline: OR Four (4) years increasingly responsible clerical/recordkeeping or office management work, with at least one year of responsible administrative assistant capacity supporting (a) management or executive position(s)
OR
- Any combination of education and experience which would provide the required qualifications for the position.
Other Requirements:
- Must possess a valid drivers license and have a satisfactory driving record.
Desirable Qualifications
- Bachelors Degree
- College-level coursework in business, marketing, communications or public administration, equivalent to an Associates degree
- Community college experience
- Experience working in a student services department
- Graphic design experience
- Experience managing budgets
Essential Duties
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
- Composes (writes), designs, edits and produces a variety of correspondence, reports, agenda materials, marketing, and outreach materials, student announcements, student handbooks, press releases, surveys, forms, the college catalog, and other written materials;
- Drafts and monitors the overall student services budget and several other budgets within the division (general fund and state and federal grants); reviews budget reports and resolves discrepancies; initiates transfers; provides assistance, guidance, and training to student services staff in budget matters; completes State and Federal expenditure reports;
- As content manager develops and maintains student services webpages, intranet sites, and master calendar of events;
- Drafts student services related policies, procedures and Board resolutions based on the research of issues, the education code, and other requirements;
- Represents the CSSO at, attends, and/or conducts a variety of internal and external meetings and committees, within delegated authorities;
- Assists the CSSO in disseminating instructions and information to various college departments; interprets and applies policies and procedures; assists students, staff and public resolving problems, and resolves complaints; complies with state and federal policies and regulations in both student services and grant programs;
- May assign work to student services clerical staff and student workers;
- Through a partnership with the Office of Instruction, organizes and oversees the Community Education Program;
- Researches, collects, compiles analyzes and summarizes data and information for CSSO’s use, state reports, program review, federal and state grants, fiscal, and administrative purposes;
- May prepare federal and state grant applications including research of data and requirements and preparation of narrative;
- Schedules and maintains appointment calendar for the CSSO; makes travel arrangements; schedules and coordinates meetings; maintains a master calendar of campus events;
- Assists with organizing and coordinating student events including but not limited to new student orientation, Day in the Mountains, student awards, graduation, student government, and the College Career and Transfer Fair;
- Proofs and/or edits materials from student services faculty and staff;
- Types, assembles and distributes various documents; takes and transcribes committee meeting and other minutes, and provides follow up on committee action items;
- Works with the CSSO and other offices to run an effective student employment program; duties may include monitoring budgets, allocating and monitoring hours, and assisting with a training program;
- Performs a variety of other responsible administrative support, technical and secretarial functions;
- Other related duties as assigned
Preferred Qualifications
Compliance Physical Characteristics
The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:
Physical Demands Summary
- Vision sufficient to read computer screens, and handwritten and printed documents
- Manual dexterity to operate keyboards and manipulate papers
- Speech and hearing to communicate effectively in individual and group settings
- Bending and reaching to obtain or replace files and records
Work is performed in an office setting. Typically between the hours of 8-5 but may involve some nights and weekends on and off-campus.
Salary Range
$4,780 - 6,059 / Monthly
Opportunity Type
Permanent
Perm %
100
Perm Mo
12
Salary : $4,780 - $6,059
